Announcements

Dental Hygiene Virtual Welcome

Faculty and administration welcomed dental hygiene students to a new semester during a virtual orientation session on Thursday, August 20.

Below is an outline with resources from the update. 

Faculty and Administration

Students heard from 

Video

The path ahead may be challenging, but together, we will transform our campuses and forge new ways of delivering the West Virginia University experience — helping each other and our community.

Together, We Will

Classes

Check your schedule. Determine if your classes are synchronous/asynchronous. Identify where your in-person classes meet along with the date and time. Plan for transportation to arrive on time. 

Academic Calendar

Registration appointments

  • Priority registration – DH registers first with professional students
    October 20
  • Appointments will be virtual in the end of September/beginning of October
  • Do not make changes to your schedule without contacting the dental hygiene office.

Important Dates

  • Last day to add/make changes – Tuesday, September 1
  • Last day to drop – Friday, November 20
  • Classes will be held Monday/Tuesday of Thanksgiving (Nov. 23, 24)
    Students will not return to campus after Thanksgiving
    All DH laboratory courses will be completed
  • Final Exams – Monday, December 7 – Friday, December 11

Policies

Our policies are available at Dental Hygiene Student Resources webpage. They could be updated throughout the year. 

Per the ADA News on August 12, 2020  the “ADA respectfully yet strongly disagrees with World Health Organization guidance recommending delay of dental care.” 

ADA President Chad Gehani emphasized that “oral health is integral to overall health; dentistry is essential health care because of its role in evaluating, diagnosing, preventing or treating oral diseases, which can affect systemic health.”  

Dentists are highly trained in infection control practices, following CDC recommendations. The CDC has provided interim guidance for dental professionals related to COVID-19. Heightened PPE and minimization of aerosols are now part of the changes encompassing patient care.  

The WVU School of Dentistry agrees with the ADA stance in response to the WHO interim guidance.  

Not only is routine dental care an essential element to oral health necessary to maintain overall systemic health, it is vital to recognizing potential dental emergencies before they occur, preventing pain and/or infection.

The WVU School of Dentistry has implemented enhanced protocols and procedures regarding COVID-19 to ensure safety of our patients, students, faculty, and staff.

The following are some of the questions and answers on the topic: 

What enhancements are present with the check-in process to help keep patients, students, faculty and staff safe? 

All patients will have a COVID-19 screening questionnaire completed prior to appointments regarding symptoms, testing, and possible exposure. Upon appointment check-in, each patient will have their temperature taken, and confirmation that there are no changes in response to the COVID questionnaire. 

All persons must wear a facial covering of the mouth and nose upon entrance to the building. Patients must wear the masks at all times except when having a procedure performed in the mouth. All other persons will be wearing masks at all times. 

Guests who are not needed to attend a patient's appointment are asked to wait outside the facility.

Find additional clinical precautions online.

What king of cleaning is being performed to help eliminate the presence of COVID-19? 

Housekeeping is sanitizing common areas such as waiting rooms, restrooms and hallways multiple times a day. Tissues, masks and hand sanitizer are readily available. Disinfection of treatment areas is completed with a disinfectant product that is on the EPA list with tested efficacy against COVID-19. 

What changes can I expect my provider to be wearing or look like when I visit? 

Providers will be wearing gowns, gloves, protective eyewear, and either a surgical mask or a N95/KN95 respirator when aerosol generating procedures are performed. The providers will also be wearing shields per the CDC recommendations. 

What measures will be in effect to minimize exposure to my dental provider? 

Each patient will swish with a pre-procedural rinse that may reduce the viral load in the oral cavity prior to the procedure, in the case that a patient has the virus and is unaware. A rubber dam will be utilized for all dental procedures where it is possible. Aerosol producing procedures will be completed only when necessary (hand instrumentation may be utilized where ultrasonic instrumentation was previously utilized, and teeth will be polished only where necessary during cleanings.)  High volume suction with an assistant will be utilized for any procedure where aerosols are produced.  Prior to reopening of the clinics, NIOSH evaluated the ventilation and airflow in our clinics. The School’s clinics exceed the ventilation and air quality standards, as well as have HEPA filtration in place.

Dental School Dates of Academic Interest

These are some of the upcoming dates to remember from the Office of Academic Affairs. Due to COVID-19, dates listed could be subject to change. Times and room numbers for some events below were shared in an email July 9.

August 10

Dental Classes of 2021 and 2022 begin clinic this week.

August 11

D4 Pros Exam

August 13 

D1 and D4 Behavioral Science Exam

August 17

Dental classes (didactic and laboratory) for D1-3 students begin.

August 19

Dental Hygiene students will begin classes and clinic.

September 7

Labor Day recess

November 3

Election Day recess

November 24

Last day for face-to-face didactic instruction

November 25-29

Thanksgiving Break

November 30 - December 4

Online didactic instruction (status of labs and clinic TBD)

December 7-11

Final Exams 

SPRING 2021

January 11

Dental Classes of 2021 and Class of 2022 begin clinic this week.

January 18

Martin Luther King, Jr. Day Recess 

January 19

Dental classes (didactic and laboratory) for D1-3 students begin. 
All Dental Hygiene classes and clinic begin. 

No Spring Break this year

May 3-7

Final Exam Week 

May 15

Graduation 

SUMMER 2021

May 17

Tentative date for start of Summer Session 

May 31

No Class (Memorial Day) 

July 5

No Class (Independence Day observance)

July 16

Tentative date for end of Summer Session 

Updates and additions are always posted on the Intranet school calendar. Please remember the dates above could change due to circumstances surrounding the COVID-19 pandemic.

Return to Campus

West Virginia University, Health Sciences and the School of Dentistry are working to keep our faculty, staff, students and community updated on a return to campus. The resources below could be helpful.

Public Health and Safety Message

Read this detailed message from:

Clay Marsh, MD
Vice President and Executive Dean, WVU Health Sciences

Jeff Coben, MD
Associate Vice President for Health Affairs
Dean of the School of Public Health

Rob Alsop
Vice President for Strategic Initiatives

What you need to know: Public Health and Safety 

This is a guide on how we must think differently, take specific health and safety measures and work together to protect our community. 

What you need to know: Testing

Aside from discovering free COVID-19 testing sites, the return to campus webpage on testing includes information on the procedure, results and contract tracing. 

Application for Summer CARES Act Emergency Grant

The emergency grant provided as part of the federal CARES Act is intended to help students with financial need for the summer semester due to COVID-19. For consideration, students must be eligible for Title IV aid, cannot be enrolled in programs that were exclusively online even before COVID-19 closures, and must be enrolled at least half-time in summer to be considered, unless they are eligible for the Federal Pell Grant (Pell-eligible students will still be considered if less than half-time).

Make sure your Student Name, WVU Student ID Number, and Student MIX Email exactly match your information on your STAR account (via your WVU Portal) before submitting. Inputting incorrect information may cause delays or prevent consideration for the grant.

To determine Title IV aid eligibility, students must submit a Free Application for Federal Student Aid (FAFSA) for the 2019-2020 academic year to be reviewed for eligibility for the emergency assistance. If you have not submitted a 2019-2020 FAFSA, you may still do so by visiting the Federal Student Aid website.

*This information is based on the latest guidance available from the Department of Education and may not be the final update to how the government requires the University to distribute the funds. WVU continues to seek guidance from the federal government and will notify students and families as soon as possible of any further changes.

By submitting this application, you are requesting the emergency grant for summer. You are also acknowledging that the information provided is accurate and that you understand you may be asked to provide supporting documentation. Please note that due to limited financial resources and volume of need, some applications may not be approved. Please answer the questions below for consideration for funds. 

COVID-19 - Prevent the Spread - Reminders

Masks

Everyone needs to wear a mask from the time they enter the building until they leave. You should secure a mask PRIOR to walking into the building. If you forget, text a friend or colleague to get one and to bring it to you. If you see someone either not wearing a mask or wearing it incorrectly, gently remind them. 

Lockers

When accessing your lockers, try not to crowd around each other. If more than one person needs to get to lockers that are above/below or adjacent, wait until the person there is finished and then access your locker.

Hallways

While in the halls, do not congregate/hang out. If waiting to enter the sim lab, spread out down the hall while you wait.

Lecture Rooms

If you need to sit in the lecture room to wait, spread out and keep distance.

General Information

Students

Gray Emergency Fund

The WVU Office of Financial Aid oversees scholarship awards for all WVU students in accordance with each student’s aid eligibility.

Students who believe they qualify should contact the Mountaineer Hub and submit an online ticket requesting assistance due to the COVID-19 pandemic.

Faculty

Work-related accommodation

Since early March, when the school ceased elective patient care,  the SOD leadership and department chairs have worked with faculty on an individual basis who requested a work-related accommodation due to concerns about COVID-19.  The process worked well and we were able to modify work responsibilities as necessary.  These accommodations will remain in effect through the end of the summer term. 

WVU has implemented a formal process by which any faculty member can request work related accommodation due to COVID-19 for the 2020-2021 academic year.  The process and instructions can be found here.  Faculty who would like to request an accommodation beyond August 10, 2020 are asked to follow the process on the website.  We would encourage requests be submitted as soon as possible so that there is enough time to process the request before the start of the fall semester. 

Hello. This is the 50th SOD COVID-19 update.  Information is also posted at https://dentistry.hsc.wvu.edu/coronavirus/.

General Information

This will be our last daily email update.  The updates have served as a link to our dental school community during what we should now call “Phase 1” of our COVID-19 response.  On Monday, May 18th, we begin Phase 2 with the resumption of elective care.  Going forward, we will send emails as needed to the entire school community or specific groups as required.

The SOD leadership team would like to extend a hearty thank you to everyone who made our trip through Phase 1 possible.  We would also like to thank our students for their patience and adaptability to a new way of delivering didactic content.  The journey continues in just more than 36 hours. 

Have a wonderful and restful weekend. Be ready to come out of the gates energized on Monday. 

Mountaineer Graduation Day Class of 2020

Dentistry graduates complete academic year strong
Undeterred during pandemic, dental and dental hygiene students earn degrees
Link to class portraits, student features, virtual Mountaineer Day celebration and more.

*Thank you for disregarding the missing g in graduates in the previous email regarding commencement day.

Quarantine Information Update

For those traveling back to Morgantown, from out of state, please follow the instructions below regarding quarantine and submitting the form as directed below.

WVU SOD Infection and Biohazard Required Training 

All students, residents, clinical faculty and clinical staff must complete the online infection control training.  The training can be found on the COVID-19 SOLE site.  Failure to complete the training will result in you not being permitted to participate in clinical activities until the training is completed.

Travel and Self-Quarantine

D3 and D4 Student/Post Graduate Residents

The Monongalia County Health Department put into effect a county-wide requirement that anyone coming into the county from any state outside of West Virginia, regardless of CDC designation as a hot zone or not, must self-quarantine for 14 days, if they remain in the county for more than 24 hours. This was put into effect due to the expected influx of students returning to Morgantown to move out of on-campus and off-campus housing over the next few weeks.  We did not learn of this change until yesterday evening.  This does not apply if you are commuting each day from Pennsylvania, for example. 

In order to reduce the time that students/residents returning from out-of-state need to self-quarantine, we are working with WVU Student Health Services for everyone to be evaluated, per Health Sciences Center guidelines for returning students/residents.  Thank you to everyone who has already submitted the form.  For everyone else who is coming back to Morgantown from out-of-state, we need you to complete the quarantine form that can be found here, and return it to this email address, sodnews@hsc.wvu.edu, ASAP.  You will then be given further instructions.

D1 and D2 students, DH sophomores and juniors:

With the delay in starting sim lab activities to May 26th, students that are currently outside of WV must plan to return in time in order to comply with the 14-day quarantine requirement.  Please complete the form located here to document your return date.  Please return the document to sodnews@hsc.wvu.edu.

CARES Act Funding

New guidance was issued on April 23 as to how the Emergency Financial Assistance can be distributed. Be sure to review the FAQ to understand the latest changes.

While at HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice. https://coronavirus.wvu.edu/covid-19-university-faqs/

Dental Hygiene Students

You will be notified of the CDCA board exam make-up date.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Be Well – Motivation Monday

The BeWell office will offer these groups via Zoom during which students will get a revolving series of topics linked to behavioral activities to do to maintain motivation amidst this pandemic and online learning.

Be Well’s next discussion group is May 18. Join the Zoom group at noon. https://wvumdtv.zoom.us/j/859552696

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.


HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

 

 

 

 

General Information

Quarantine Information Update

For those traveling back to Morgantown, from out of state, please follow the instructions below regarding quarantine and submitting the form as directed below.

Zoom Clinic Orientation (changed from in-person to online)

You should have received a Clinic Orientation Zoom invite today in an email from Leslee Tyler on behalf of Ms. Donna Haid and the Clinical Education and Patient Care team. 

Our clinic orientation sessions will provide a review of revised patient care related operational protocols.  We strongly encourage you to participate so that you can be better prepared to return to patient care.

For your reference, a note regarding these sessions was included in an e-mail today from Dr. DeBiase, explaining the move from ‘in-person’ to Zoom and other summer session changes:

“Resumption of elective clinical care will still occur on May 18th.  However, the in-person orientation sessions that were scheduled for May 14th and 15th will now have to be conducted via ZOOM.  A schedule will be issued separately.  We ask that you make every effort to attend the session assigned, as attendance will be taken to ensure everyone has attended. 

WVU SOD Infection and Biohazard Required Training 

Faculty, Staff and Residents who are completing the WVU SOD Infection and Biohazard Training should have received an email with required policy review, an addendum, access information and training.

Travel and Self-Quarantine

D3 and D4 Student/Post Graduate Residents

Over this past weekend, the Monongalia County Health Department put into effect a county-wide requirement that anyone coming into the county from any state outside of West Virginia, regardless of CDC designation as a hot zone or not, must self-quarantine for 14 days, if they remain in the county for more than 24 hours. This was put into effect due to the expected influx of students returning to Morgantown to move out of on-campus and off-campus housing over the next few weeks.  We did not learn of this change until yesterday evening.  This does not apply if you are commuting each day from Pennsylvania, for example. 

In order to reduce the time that students/residents returning from out-of-state need to self-quarantine, we are working with WVU Student Health Services for everyone to be evaluated, per Health Sciences Center guidelines for returning students/residents.  Thank you to everyone who has already submitted the form.  For everyone else who is coming back to Morgantown from out-of-state, we need you to complete the quarantine form that can be found here, and return it to this email address, sodnews@hsc.wvu.edu, ASAP.  You will then be given further instructions.

D1 and D2 students, DH sophomores and juniors:

With the delay in starting sim lab activities to May 26th, students that are currently outside of WV must plan to return in time in order to comply with the 14-day quarantine requirement.  Please complete the form located here to document your return date.  Please return the document to sodnews@hsc.wvu.edu.

Teaching MVP

A big congratulations to dental hygiene assistant professor Ms. Lisa Lisauckis on being a Teaching MVP!  Lisa was recognized as “The Zen Zoomer” today during the WVU Celebrate day hosted by the Teaching and Learning Commons.  You can find her picture on the Teaching MVP Awards page, fourth row down in the middle.   Her quote from the student nominator shows how truly caring she is:

Not only is Ms. Lisauckis a great teacher, she is also genuinely concerned about our well being. She goes out of her way to be available to all of us and is always checking on our stress levels and reminding us to breathe. Every Zoom session, she asks how we are all doing and offers to stay on after class if anyone needs to talk. She makes our Zoom class something to look forward to in such a strange time.  

Congratulations Lisa!

Virtual Celebrations for Graduates

 

Congratulations and we miss you.

Visit our HSC commencement site to find School of Dentistry information and features.

 

Dean Borgia addresses our graduates

“Now is the time to learn from history because it is far too important for the future to ignore. Go forward and be determined to establish an even better dental profession, a better country and a better society.” Watch his video message on YouTube.

Faculty members have a message for graduates


Watch their encouraging video messages online.
Look for messages from dental school faculty!

Who We Are

Student profiles

Mountaineer Graduation Day

While West Virginia University’s 4,500-member Class of 2020 will graduate in various states and countries instead of Morgantown and in one ceremony instead of more than a dozen, graduates will be connected to each other and to Mountaineers around the world in WVU’s first virtual commencement ceremony.


Graduating DDS, DH and Postdoc students

It’s not too late to send in your information for student profiles. Email a portrait photo and/or a few pictures that may go along with the text of your profile sodnews@hsc.wvu.edu.

D4 Housing

A small number of D4 students will be engaged in patient care activities for a few weeks beyond the original graduation date which may also extend beyond current leasing arrangements for housing. If you need any assistance with housing due to this situation, please let the school know ASAP so we can promptly attempt to assist you.

CARES Act Funding

New guidance was issued on April 23 as to how the Emergency Financial Assistance can be distributed. Be sure to review the FAQ to understand the latest changes.

While at HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

Dental Hygiene Students

The CDCA board exam scheduled for May 11, 2020 has been postponed.  You will be notified when a date has been decided.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

WVU Employees

Reminder: Open Enrollment for Plan Year 2021 ends Friday

Open Enrollment for Plan Year 2021 ends on Friday (May 15). Open Enrollment is the only opportunity WVU benefits-eligible faculty and staff have to make changes to their elected insurance benefits for the 2021 plan year without a qualifying life event. All changes for Plan Year 2021 will be effective July 1.

WVU Foundation

Reminder: Fundraising initiative targets emergency scholarship dollars for WVU students in need
The WVU Foundation launched a special fundraising initiative urging West Virginia University alumni, donors and friends to help boost emergency unrestricted scholarship support for students facing unprecedented need due to the COVID-19 pandemic. All funds raised will offset the pandemic’s devastating economic impact on current and prospective WVU students and their families to ensure as many students as possible achieve their higher education dreams.

Be Well – Motivation Monday

Everybody’s doing it. Some faculty included.

The BeWell office will offer these groups via Zoom during which students will get a revolving series of topics linked to behavioral activities to do to maintain motivation amidst this pandemic and online learning.

Be Well’s next discussion group is May 18. Join the Zoom group at noon. https://wvumdtv.zoom.us/j/859552696

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.


HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

 

General Information

Quarantine Information Update

For those traveling back to Morgantown, from out of state, please follow the instructions below regarding quarantine and submitting the form as directed below.

Zoom Q & A Sessions

Everyone should have received an email regarding optional ZOOM Q&A sessions regarding the updated infection control policy and training.  The schedule is listed below.  If you were unable to make your assigned session Tuesday or cannot attend your assigned session Wednesday, join the open session on Wednesday, May 13 at 2:30 p.m. Please contact Leslee Tyler at ltyler@hsc.wvu.edu if you have any questions. An earlier email including the Zoom invitation information. Also, please follow the instructions previously sent out regarding submissions of questions ahead of time.

ZOOM        Q&A's Schedule        13-May


9-10 a.m.                            Residents

10:30-11:30 a.m.                D3 Students

1-2 p.m.                               D2 Students

2:30-3:30 p.m.                    Open session - all groups

4-5 p.m.                               No session

Zoom Clinic Orientation (changed from in-person to online)        

You should have received a Clinic Orientation Zoom invite today in an email from Leslee Tyler on behalf of Ms. Donna Haid and the Clinical Education and Patient Care team. 

Our clinic orientation sessions will provide a review of revised patient care related operational protocols.  We strongly encourage you to participate so that you can be better prepared to return to patient care.

For your reference, a note regarding these sessions was included in an e-mail today from Dr. DeBiase, explaining the move from ‘in-person’ to Zoom and other summer session changes:

“Resumption of elective clinical care will still occur on May 18th.  However, the in-person orientation sessions that were scheduled for May 14th and 15th will now have to be conducted via ZOOM.  A schedule will be issued separately.  We ask that you make every effort to attend the session assigned, as attendance will be taken to ensure everyone has attended. 

 

WVU SOD Infection and Biohazard Required Training 

Faculty, Staff and Residents who are completing the WVU SOD Infection and Biohazard Training should have received an email with required policy review, an addendum, access information and training.
Clink to review the School of Dentistry Infection and Biohazard Control Policy (Revised 2020, Addendum 2020).  

Travel and Self-Quarantine

D3 and D4 Student/Post Graduate Residents

Over this past weekend, the Monongalia County Health Department put into effect a county-wide requirement that anyone coming into the county from any state outside of West Virginia, regardless of CDC designation as a hot zone or not, must self-quarantine for 14 days, if they remain in the county for more than 24 hours. This was put into effect due to the expected influx of students returning to Morgantown to move out of on-campus and off-campus housing over the next few weeks.  We did not learn of this change until yesterday evening.  This does not apply if you are commuting each day from Pennsylvania, for example. 

In order to reduce the time that students/residents returning from out-of-state need to self-quarantine, we are working with WVU Student Health Services for everyone to be evaluated, per Health Sciences Center guidelines for returning students/residents.  Thank you to everyone who has already submitted the form.  For everyone else who is coming back to Morgantown from out-of-state, we need you to complete the quarantine form that can be found here, and return it to this email address, sodnews@hsc.wvu.edu, ASAP.  You will then be given further instructions.

D1 and D2 Students

With the delay in starting sim lab activities to May 26th, students who are currently outside of WV must plan to return in time in order to comply with the 14-day quarantine requirement.  Please complete the form located here to document your return date.  Please return the document to sodnews@hsc.wvu.edu.

Mountaineer Graduation Day 

While West Virginia University’s 4,500-member Class of 2020 will graduate in various states and countries instead of Morgantown and in one ceremony instead of more than a dozen, graduates will be connected to each other and to Mountaineers around the world in WVU’s first virtual commencement ceremony.Graduating DDS, DH and Postdoc students

It’s not too late to send in your information for student profiles. Email a portrait photo and/or a few pictures that may go along with the text of your profile sodnews@hsc.wvu.edu.

D4 Housing

A small number of D4 students will be engaged in patient care activities for a few weeks beyond the original graduation date which may also extend beyond current leasing arrangements for housing. If you need any assistance with housing due to this situation, please let the school know ASAP so we can promptly attempt to assist you.

CARES Act Funding

New guidance was issued on April 23 as to how the Emergency Financial Assistance can be distributed. Be sure to review the FAQ to understand the latest changes.

While at HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

Dental Hygiene Students

The CDCA board exam scheduled for May 11, 2020 has been postponed.  A reschedule date is being considered. Thank you to those who promptly responded to Mrs. Funk request for interested participants. You will be notified when a date has been decided.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

WVU Medicine

Park and Pray
WVU medicine schedules interfaith, non-denominational prayer gathering for employees and first responders.

WVU Foundation

Reminder: Fundraising initiative targets emergency scholarship dollars for WVU students in need
The WVU Foundation launched a special fundraising initiative urging West Virginia University alumni, donors and friends to help boost emergency unrestricted scholarship support for students facing unprecedented need due to the COVID-19 pandemic. All funds raised will offset the pandemic’s devastating economic impact on current and prospective WVU students and their families to ensure as many students as possible achieve their higher education dreams.

Be Well – Motivation Monday

Everybody’s doing it. Some faculty included.

The BeWell office will offer these groups via Zoom during which students will get a revolving series of topics linked to behavioral activities to do to maintain motivation amidst this pandemic and online learning.

Be Well’s next discussion group is May 18. Join the Zoom group at noon. https://wvumdtv.zoom.us/j/859552696

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.


HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

 

General Information

We are entering the home stretch! 

Best wishes to all the mothers for Mother’s Day and to the rest, hope you have a restful weekend.  We are entering the home stretch! 

Quarantine Form

For those traveling back to Morgantown, from out of state, please follow the instructions below regarding quarantine and submitting the form as directed.

Zoom Q & A Sessions

Everyone should have received an email regarding optional ZOOM Q&A sessions regarding the updated infection control policy and training.  The schedule is listed below.  If you are unable to make your assigned session, you can join the open session on Thursday.  Please contact Leslee Tyler at ltyler@hsc.wvu.edu to obtain the ZOOM details to dial in.  Also, please follow the instructions sent out  regarding submissions of questions ahead of time.

ZOOM Q&A's Schedule        12-May            13-May


9-10 a.m.                            TF Meeting         Residents

10:30-11:30 a.m.                Faculty              D3 Students

1-2 p.m.                               Staff                  D2 Students

2:30-3:30 p.m.                    DH Students       Open session - all groups

4-5 p.m.                               D4 Students         No session

WVU SOD Infection and Biohazard Required Training 

Faculty, Staff and Residents who are completing the WVU SOD Infection and Biohazard Training should have received an email yesterday with required policy review, an addendum, access information and training.
Clink to review the School of Dentistry Infection and Biohazard Control Policy (Revised 2020, Addendum 2020).  

Travel and Self-Quarantine

All students returning from out-of-state should complete a self quarantine form linked here. 
DH students please return your form to Mrs. Funk – afunk@hsc.wvu.edu. Others, please send your form to sodnews@hsc.wvu.edu.

Students please refer to university guidelines here: https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to university guidelines here: https://coronavirus.wvu.edu/faculty-staff/travel/

SOD COVID-19 Task Force

Task force meeting notes from May 5 have been posted in SOLE.
Top items include:
-Infection & Biohazard Control Policy
-Three-part reopening plan
-Faculty risk factor screening
-Patient communication and mask requirements

Mountaineer Graduation Day

WVU has released the order or exercises for Mountaineer Graduation Day, a virtual celebration scheduled for May 16 at 11 a.m. EST. Also, graduates can still take part in a part of the virtual celebration that will feature video messages from them.

Graduates, please consider responding to an email from StageClipVirtual event that you should have received. It prompts you to upload a video and should offer other details. A final reminder email will be coming soon. Thank you to the students who have uploaded to StageClipVirtual already. Click for a youtube video to see how it all works.

Also, thank you to students and faculty who volunteered to work with Scott from downtown University Relations for video messaging.  Some of you shared your videos with SOD communications, too. If you have one, it can be sent to sodnews@hsc.wvu.edu.

Graduating DDS, DH and Postdoc students

It’s not too late to send in your information for student profiles. Email a portrait photo and/or a few pictures that may go along with the text of your profile sodnews@hsc.wvu.edu.

Tentative Reopening Plan

From the School of Dentistry COVID-19 Task Force and supporting leadership, view the tentative plan online.

The plan is tentative for two reasons.

-HSC leadership has reviewed our plan.
-Even with their review, some parts of the plan are predicted based on the relaxation of how many people can gather in a space. It is currently five but could increase to 25. If so, we would be able to use the simulation labs as detailed in the tentative reopening plan.

Students should review the schedule. Students who are currently outside of West Virginia should plan accordingly when returning to abide by the existing WVU self-quarantine requirements.

Thank you to everyone for their patience and support as we continue to navigate these uncharted waters. 

D4 and Senior Dental Hygiene Student Simulation Activities

D4 and senior DH students are returning to the HSC to participate in simulation activities required for graduation. A schedule has been published. Students returning are reminded to follow the instructions provided regarding entry, check in, and movement within the school. Our ability to execute this plan will allow us to continue with our reopening plan, with approval from HSC leadership.

D4 Housing

A small number of D4 students will be engaged in patient care activities for a few weeks beyond the original graduation date which may also extend beyond current leasing arrangements for housing. If you need any assistance with housing due to this situation, please let the school know ASAP so we can promptly attempt to assist you.

CARES Act Funding

New guidance was issued on April 23 as to how the Emergency Financial Assistance can be distributed. Be sure to review the FAQ to understand the latest changes.

Curriculum Communications

All students are reminded to check email regularly.  The Office of Academic Affairs and the Department of Dental Hygiene is sending out updates on courses, exams, etc. that may not appear in this daily update.

Continuing Education

Dr. Jerry Bouquot’s CDE Seminar
3 CDE seminar on common oral lesions
3 CDE free credits
Tuesday, May 12
Faculty, students, residents
Please click to register at  Go.uth.edu/ECHO-Register (webinar link and password will be sent)

For course information, please visit Go.uth.edu/ECHO-Info

From Forsyth Institute

Below, please find the link for a Forsyth Dental Center webinar and Q&A which followed provided by the dean of the Wuhan dental school.  The dean presented on the ground details of the situation which developed at the school as COVID-19 spread in Wuhan.   The SOD COVID-19 task force watched this presentation while developing our school's reopening plans.

Zoom Webinar: Are Health Care Workers in Dental Practice at Higher Risk of COVID-19 Infection?
Webinar: https://vimeo.com/410197622
Password: ForsythCovid19

Q&A: https://vimeo.com/410234984
Password: ForsythWebinarQA

While at HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

DDS Students

  • D4 Students - CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.
  • Do you need checked out of Dental Practice and Rural Health???
    Samantha Bolyard has been messaging seniors who have completed their rural experience but still have a few things to turn in before Dr. Meckstroth can check you out of the department. The records are filed for accreditation, so it is important we receive them. Please look for emails from Samantha and respond ASAP.
  • D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

The CDCA board exam scheduled for May 11, 2020 has been postponed.  A reschedule date is being considered. Thank you to those who promptly responded to Mrs. Funk request for interested participants. You will be notified when a date has been decided.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

WVU Medicine

Video – Safe Surgery During COVID-19 at WVU Medicine
Chief Medical Officer explains new safety protocols for surgery at the facility

WVU
The University released a decision to enact a temporary furlough program.

Be Well – Motivation Monday

Everybody’s doing it. Some faculty included.

The BeWell office will offer these groups via Zoom during which students will get a revolving series of topics linked to behavioral activities to do to maintain motivation amidst this pandemic and online learning.

Be Well’s next discussion group is May 18. Join the Zoom group at noon. https://wvumdtv.zoom.us/j/859552696

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.


HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Information

Zoom Q & A Sessions

Everyone should have received an email today regarding optional ZOOM Q&A sessions regarding the updated infection control policy and training.  The schedule is listed below.  If you are unable to make your assigned session, you can join the open session on Thursday.  Please contact Leslee Tyler at ltyler@hsc.wvu.edu to obtain the ZOOM details to dial in.  Also, please follow the instructions sent out today regarding submissions of questions ahead of time.

ZOOM Q&A's Schedule        12-May            13-May


9-10 a.m.                            TF Meeting         Residents

10:30-11:30 a.m.                Faculty              D3 Students

1-2 p.m.                               Staff                  D2 Students

2:30-3:30 p.m.                    DH Students       Open session - all groups

4-5 p.m.                               D4 Students         No session
 

WVU SOD Infection and Biohazard Required Training 

Faculty, Staff and Residents who are completing the WVU SOD Infection and Biohazard Training should have received an email this evening with required policy review, an addendum, access information and training.
Clink to review the School of Dentistry Infection and Biohazard Control Policy (Revised 2020, Addendum 2020).  

Mountaineer Graduation Day

WVU has released the order or exercises for Mountaineer Graduation Day, a virtual celebration scheduled for May 16 at 11 a.m. EST. Also, graduates can still take part in a part of the virtual celebration that will feature video messages from them.

Graduates, please consider responding to an email from StageClipVirtual event that you should have received. It prompts you to upload a video and should offer other details. A final reminder email will be coming soon. Thank you to the students who have uploaded to StageClipVirtual already. Click for a youtube video to see how it all works.

Also, thank you to students and faculty who volunteered to work with Scott from downtown University Relations for video messaging.  Some of you shared your videos with SOD communications, too. If you have one, it can be sent to sodnews@hsc.wvu.edu.

Graduating DDS, DH and Postdoc students

It’s not too late to send in your information for student profiles. Email a portrait photo and/or a few pictures that may go along with the text of your profile sodnews@hsc.wvu.edu.

Tentative Reopening Plan

From the School of Dentistry COVID-19 Task Force and supporting leadership, view the tentative plan online.

The plan is tentative for two reasons.

-HSC leadership must approve the plan submitted Wednesday.
-Some parts of the plan are predicted based on the relaxation of how many people can gather in a space. It is currently five but could increase to 25. If so, we would be able to use the simulation labs as detailed in the tentative reopening plan.

Students should review the schedule. Students who are currently outside of West Virginia should plan accordingly when returning to abide by the existing WVU self-quarantine requirements.

Thank you to everyone for their patience and support as we continue to navigate these uncharted waters. 

D4 and Senior Dental Hygiene Student Simulation Activities

D4 and senior DH students are returning to the HSC to participate in simulation activities required for graduation. A schedule has been published. Students returning are reminded to follow the instructions provided regarding entry, check in, and movement within the school. Our ability to execute this plan will allow us to continue with our reopening plan, with approval from HSC leadership.

D4 Housing

A small number of D4 students will be engaged in patient care activities for a few weeks beyond the original graduation date which may also extend beyond current leasing arrangements for housing. If you need any assistance with housing due to this situation, please let the school know ASAP so we can promptly attempt to assist you.

CARES Act Funding

New guidance was issued on April 23 as to how the Emergency Financial Assistance can be distributed. Be sure to review the FAQ to understand the latest changes.

Curriculum Communications

All students are reminded to check email regularly.  The Office of Academic Affairs and the Department of Dental Hygiene is sending out updates on courses, exams, etc. that may not appear in this daily update.

From Forsyth Institute

Below, please find the link for a Forsyth Dental Center webinar and Q&A which followed provided by the dean of the Wuhan dental school.  The dean presented on the ground details of the situation which developed at the school as COVID-19 spread in Wuhan.   The SOD COVID-19 task force watched this presentation while developing our school's reopening plans.

Zoom Webinar: Are Health Care Workers in Dental Practice at Higher Risk of COVID-19 Infection?
Webinar: https://vimeo.com/410197622
Password: ForsythCovid19

Q&A: https://vimeo.com/410234984
Password: ForsythWebinarQA

Those Working at HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

DDS Students

  • D4 Students - CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.
  • Do you need checked out of Dental Practice and Rural Health???
    Samantha Bolyard has been messaging seniors who have completed their rural experience but still have a few things to turn in before Dr. Meckstroth can check you out of the department. The records are filed for accreditation, so it is important we receive them. Please look for emails from Samantha and respond ASAP.
  • D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

The CDCA board exam scheduled for May 11, 2020 has been postponed.  You will be notified when a date has been decided for it to be rescheduled. You will also be notified if potential options are scheduled close to us.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf


Travel and Self-Quarantine

All students returning from out-of-state should complete a self quarantine form linked here. 
DH students please return your form to Mrs. Funk – afunk@hsc.wvu.edu. Others, please send your form to sodnews@hsc.wvu.edu.

Students please refer to university guidelines here: https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to university guidelines here: https://coronavirus.wvu.edu/faculty-staff/travel/

Be Well – Motivation Monday

Everybody’s doing it. Some faculty included.

The BeWell office will offer these groups via Zoom during which students will get a revolving series of topics linked to behavioral activities to do to maintain motivation amidst this pandemic and online learning.

Be Well’s next discussion group is May 18. Join the Zoom group at noon. https://wvumdtv.zoom.us/j/859552696

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.


HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Information

Faculty

WVU SOD Infection and Biohazard Required Training 

Faculty should complete a required infection and biohazard training course by May 11, 2020.

You should have received an email this evening with required policy review, access information and training.
Attach pdf of policy here by uploading it online Clink to review the School of Dentistry Infection and Biohazard Control Policy (Revised 2020, Addendum 2020).  Wednesday evening’s email includes detailed instructions on how to access the training course. Following completion of the course, you will be able to discuss with SOD COVID-19 Task Force members during upcoming Zoom sessions May 12 and 13. You will be receiving an email with the Zoom invitation to the live question and answer session.  

Successful Special Day of Giving 

The WVU Foundation hosted #GivingTuesdayNow, an effort to help students experiencing financial hardships because of the COVID-19 pandemic. More than $500,000 was raised through one thousand gifts. Dental school students are eligible to apply. The information for applying for funds is in the linked story.

Admissions Committee Acknowledgement

Dr. Price and the admissions committee have developed a communications plan directed to our incoming class of 2024 that has received positive attention from Sharon Martin, WVU Vice President for University Relations and Enrollment Management and Tara Scatterday, Executive Director of Communications and Institutional Relations for Health Sciences Center. At request, a summary of the project was shared with key communicators today.

Tara wrote to our leadership, in part:

I just wanted to share kudos for the newsletter and the communications plan for prospective students. Sharon Martin asked Sunshine to give an overall update on the School of Dentistry's communications plan…This stemmed from the request for Dr. Gee to contact some of your students who are considering WVU. Dr. Price, you are to be commended for the work you are doing with the admissions process….(Y)ou are all excelling! Thank you, keep up the great work and please let me know how I can help.
Regards,
Tara 

Lunch and Dessert

Thank you to the Department of Dental Hygiene for providing lunch for our on-site workers.
Our appreciation is extended to the School of Dentistry Alumni Association for the ice cream treat. And, we express our gratitude to Judy Panagakos for another round of dessert.

Tentative Reopening Plan

From the School of Dentistry COVID-19 Task Force and supporting leadership, view the tentative plan online.

The plan is tentative for two reasons.

-HSC leadership must approve the plan submitted Wednesday.
-Some parts of the plan are predicted based on the relaxation of how many people can gather in a space. It is currently five but could increase to 25. If so, we would be able to use the simulation labs as detailed in the tentative reopening plan.

Students should review the schedule. Students who are currently outside of West Virginia should plan accordingly when returning to abide by the existing WVU self-quarantine requirements.

Thank you to everyone for their patience and support as we continue to navigate these uncharted waters. 

D4 and Senior Dental Hygiene Student Simulation Activities

D4 and senior DH students are returning to the HSC to participate in simulation activities required for graduation. A schedule has been published. Students returning are reminded to follow the instructions provided regarding entry, check in, and movement within the school. Our ability to execute this plan will allow us to continue with our reopening plan, with approval from HSC leadership.

D4 Housing

A small number of D4 students will be engaged in patient care activities for a few weeks beyond the original graduation date which may also extend beyond current leasing arrangements for housing. If you need any assistance with housing due to this situation, please let the school know ASAP so we can promptly attempt to assist you.

CARES Act Funding

New guidance was issued on April 23 as to how the Emergency Financial Assistance can be distributed. Be sure to review the FAQ to understand the latest changes.

Curriculum Communications

All students are reminded to check email regularly.  The Office of Academic Affairs and the Department of Dental Hygiene is sending out updates on courses, exams, etc. that may not appear in this daily update.

From Forsyth Institute

Below, please find the link for a Forsyth Dental Center webinar and Q&A which followed provided by the dean of the Wuhan dental school.  The dean presented on the ground details of the situation which developed at the school as COVID-19 spread in Wuhan.   The SOD COVID-19 task force watched this presentation while developing our school's reopening plans.

Zoom Webinar: Are Health Care Workers in Dental Practice at Higher Risk of COVID-19 Infection?
Webinar: https://vimeo.com/410197622
Password: ForsythCovid19

Q&A: https://vimeo.com/410234984
Password: ForsythWebinarQA

Those Working at HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

Graduating DDS, DH and Postdoc students

It’s not too late to send in your information for student profiles. Email a portrait photo and/or a few pictures that may go along with the text of your profile sodnews@hsc.wvu.edu.

DDS Students

  • D4 Students - CDE World has a licensure resource herewhere you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.
  • Do you need checked out of Dental Practice and Rural Health???
    Samantha Bolyard has been messaging seniors who have completed their rural experience but still have a few things to turn in before Dr. Meckstroth can check you out of the department. The records are filed for accreditation, so it is important we receive them. Please look for emails from Samantha and respond ASAP.
  • D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

The CDCA board exam scheduled for May 11, 2020 has been postponed.  You will be notified when a date has been decided for it to be rescheduled. You will also be notified if potential options are scheduled close to us.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf


Travel and Self-Quarantine

All students returning from out-of-state should complete a self quarantine form linked here
DH students please return your form to Mrs. Funk – afunk@hsc.wvu.edu. Others, please send your form to sodnews@hsc.wvu.edu.

Students please refer to university guidelines here: https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to university guidelines here: https://coronavirus.wvu.edu/faculty-staff/travel/

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.


HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Information 

Tentative Reopening Plan 

From the School of Dentistry COVID-19 Task Force and supporting leadership:

An evening email with an attachment was sent school-wide detailing the School of Dentistry tentative reopening plans. You can also read it in its entirety online. The plan is tentative for two reasons.

-HSC leadership must approve the plan which is being submitted Wednesday.
-Some parts of the plan are predicted based on the relaxation of how many people can gather in a space. It is currently five but could increase to 25. If so, we would be able to use the simulation labs as detailed in the tentative reopening plan.

Students should review the schedule. Students who are currently outside of West Virginia should plan accordingly when returning to abide by the existing WVU self-quarantine requirements.

Thank you to everyone for their patience and support as we continue to navigate these uncharted waters.

D4 and Senior Dental Hygiene Student Simulation Activities

D4 and senior DH students will be returning to the HSC to participate in simulation activities required for graduation. A schedule has been published. Students returning are reminded to follow the instructions provided regarding entry, check in, and movement within the school. Our ability to execute this plan will allow us to continue with our reopening plan, with approval from HSC leadership.

D4 Housing

A small number of D4 students will be engaged in patient care activities for a few weeks beyond the original graduation date which may also extend beyond current leasing arrangements for housing. If you need any assistance with housing due to this situation, please let the school know ASAP so we can promptly attempt to assist you.

CARES Act Funding

New guidance was issued on April 23 as to how the Emergency Financial Assistance can be distributed. Be sure to review the FAQ to understand the latest changes.

Curriculum Communications

All students are reminded to check email regularly.  The Office of Academic Affairs is sending out updates on courses, exams, etc. that may not appear in this daily email.

From Forsyth Institute

Below, please find the link for a Forsyth Dental Center webinar and Q&A which followed provided by the dean of the Wuhan dental school.  The dean presented on the ground details of the situation which developed at the school as COVID-19 spread in Wuhan.   The SOD COVID-19 task force watched this presentation while developing our school's reopening plans.

Zoom Webinar: Are Health Care Workers in Dental Practice at Higher Risk of COVID-19 Infection?
Webinar: https://vimeo.com/410197622
Password: ForsythCovid19

Q&A: https://vimeo.com/410234984
Password: ForsythWebinarQA

Those Working at HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

Graduating DDS, DH and Postdoc students

It’s not too late to send in your information for student profiles. Email a portrait photo and/or a few pictures that may go along with the text of your profile sodnews@hsc.wvu.edu.

DDS Students

  • D4 Students - CDE World has a licensure resource herewhere you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.
  • Do you need checked out of Dental Practice and Rural Health???
    Samantha Bolyard has been messaging seniors who have completed their rural experience but still have a few things to turn in before Dr. Meckstroth can check you out of the department. The records are filed for accreditation, so it is important we receive them. Please look for emails from Samantha and respond ASAP.
  • D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

The CDCA board exam scheduled for May 11, 2020 has been postponed.  You will be notified when a date has been decided for it to be rescheduled. You will also be notified if potential options are scheduled close to us.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.


HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

 

General Information

D4 and Senior Dental Hygiene Students

All graduates will be required to make application and fulfill all requirements, except the clinical boards, for a provisional license. The West Virginia Board of Dentistry has provided “Guidance regarding provisional licensure and clinical examinations for 1010 dental and dental hygiene graduates” online.

D4 and Senior Dental Hygiene Student Simulation Activities

D4 and senior DH students will be returning to the HSC to participate in simulation activities required for graduation. A schedule has been published. Students returning are reminded to follow the instructions provided regarding entry, check in, and movement within the school. Our ability to execute this plan will allow us to continue with our reopening plan, with approval from HSC leadership.

D4 Housing

A small number of D4 students will be engaged in patient care activities for a few weeks beyond the original graduation date which may also extend beyond current leasing arrangements for housing. If you need any assistance with housing due to this situation, please let the school know ASAP so we can promptly attempt to assist you.

School Reopening Plans

The SOD is planning to resume simulation lab activities on May 14th (anticipating the Governor will further relax restrictions on the number of people who can gather in one space from the current five to 25).

The SOD is planning to resume elective clinical patient care on May 18th at the HSC and STC.

The faculty and staff are currently implementing the plan that the COVID-19 Task Force developed. A detailed communication regarding the plan will be provided separately. Until then, we ask that you please hold off on any questions, as the separate communication will provide details that are more specific.

CARES Act Funding

UPDATE - U.S. DOE provides additional student eligibility requirements for CARES Act emergency grants.
Learn more about how previously announced emergency financial assistance CARES Act grants will be distributed to students.

ORIGINAL - Emergency financial assistance provided as part of the federal CARES Act is intended to help students with financial need for expenses related to the disruption of campus operations due to COVID-19, including cost of attendance expenses such as food, housing, course materials, technology, healthcare and childcare.

To apply, simply complete the Application for the CARES Act Emergency Grant. An acknowledgement email will be sent to your MIX email account with a timeframe for review and additional information.

Curriculum Communications

All students are reminded to check email regularly.  The Office of Academic Affairs is sending out updates on courses, exams, etc. that may not appear in this daily email.

From Forsyth Institute

Below, please find the link for a Forsyth Dental Center webinar and Q&A which followed provided by the dean of the Wuhan dental school.  The dean presented on the ground details of the situation which developed at the school as COVID-19 spread in Wuhan.   The SOD COVID-19 task force watched this presentation while developing our school's reopening plans.

Zoom Webinar: Are Health Care Workers in Dental Practice at Higher Risk of COVID-19 Infection?
Webinar: https://vimeo.com/410197622
Password: ForsythCovid19

Q&A: https://vimeo.com/410234984
Password: ForsythWebinarQA

Those Working at HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

Graduating DDS, DH and Postdoc students

It’s not too late to send in your information for student profiles. Email a portrait photo and/or a few that may go along with the text of your profile sodnews@hsc.wvu.edu. Sunshine will continue to post them as long as you send them. 

DDS Students

  • D4 Students - CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.
  • Do you need checked out of Dental Practice and Rural Health???
    Samantha Bolyard has been messaging seniors who have completed their rural experience but still have a few things to turn in before Dr. Meckstroth can check you out of the department. The records are filed for accreditation, so it is important we receive them. Please look for emails from Samantha and respond ASAP.
  • D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

The CDCA board exam scheduled for May 11, 2020 has been postponed.  We are working to reschedule for a date in July (tentatively). We will let you know as soon as it has been set.  Please contact your patients as soon as possible to let them know that the board has been postponed. 

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Foundation

Reminder: Special day of giving planned May 5 to help WVU students hurt by COVID-19
West Virginia University supporters are being asked to step up for students Tuesday, May 5, during #GivingTuesdayNow, a global day of giving and unity created to help meet the unprecedented need caused by the COVID-19 pandemic. 

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

 

 

 

General Information

D4 and Senior Dental Hygiene Student Simulation Activities

Beginning tomorrow, May 4th, D4 and senior DH students will be returning to the HSC to participate in simulation activities required for graduation. A schedule has been published. Students returning are reminded to follow the instructions provided regarding entry, check in, and movement within the school. Our ability to execute this plan will allow us to continue with our reopening plan, with approval from HSC leadership.

D4 Housing

A small number of D4 students will be engaged in patient care activities for a few weeks beyond the original graduation date which may also extend beyond current leasing arrangements for housing. If you need any assistance with housing due to this situation, please let the school know ASAP so we can promptly attempt to assist you.

School Reopening Plans

  • The SOD is planning to resume simulation lab activities on May 14th (anticipating the Governor will further relax restrictions on the number of people who can gather in one space from the current five to 25).
  • The SOD is planning to resume elective clinical patient care on May 18th at the HSC and STC.
  • The faculty and staff are currently implementing the plan that the COVID-19 Task Force developed. A detailed communication regarding the plan will be provided separately. Until them we ask that you please hold off on any questions as the separate communication will provide more specific details.

West Virginia Board of Dentistry

Board President Dr. Vince Veltri was a guest on Metronews Talkline with Hoppy Kercheval Friday. You can listen to the interview here: http://media.wvmetronews.com/media/05012012437-talklinefriday050120.mp3
The interview begins at 00:42:58.  

CARES Act Funding

UPDATE - U.S. DOE provides additional student eligibility requirements for CARES Act emergency grants.
Learn more
 about how previously announced emergency financial assistance CARES Act grants will be distributed to students.

ORIGINAL - Emergency financial assistance provided as part of the federal CARES Act is intended to help students with financial need for expenses related to the disruption of campus operations due to COVID-19, including cost of attendance expenses such as food, housing, course materials, technology, healthcare and childcare.

To apply, simply complete the Application for the CARES Act Emergency Grant. An acknowledgement email will be sent to your MIX email account with a timeframe for review and additional information.

Curriculum Communications

All students are reminded to check email regularly.  The Office of Academic Affairs is sending out updates on courses, exams, etc. that may not appear in this daily email.

From Forsyth Institute

Below, please find the link for a Forsyth Dental Center webinar and Q&A which followed provided by the dean of the Wuhan dental school.  The dean presented on the ground details of the situation which developed at the school as COVID-19 spread in Wuhan.   The SOD COVID-19 task force watched this presentation while developing our school's reopening plans.

Zoom Webinar: Are Health Care Workers in Dental Practice at Higher Risk of COVID-19 Infection?
Webinar: https://vimeo.com/410197622
Password: ForsythCovid19

Q&A: https://vimeo.com/410234984
Password: ForsythWebinarQA

Those Working at HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

Graduating DDS, DH and Postdoc students

It’s not too late to send in your information for  student profiles. Email a portrait photo and/or a few that may go along with the text of your profile sodnews@hsc.wvu.edu. Sunshine will continue to post them as long as you send them. She will resume posting and corrections Monday.

DDS Students

D4 Students - CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.

Do you need checked out of Dental Practice and Rural Health??? Samantha Bolyard has been messaging seniors who have completed their rural experience but still have a few things to turn in before Dr. Meckstroth can check you out of the department. The records are filed for accreditation, so it is important we receive them. Please look for emails from Samantha and respond ASAP.

D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

The CDCA board exam scheduled for May 11, 2020 has been postponed.  We are working to reschedule for a date in July (tentatively). We will let you know as soon as it has been set.  Please contact your patients as soon as possible to let them know that the board has been postponed. 

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Foundation

Reminder: Special day of giving planned May 5 to help WVU students hurt by COVID-19
West Virginia University supporters are being asked to step up for students Tuesday, May 5, during #GivingTuesdayNow, a global day of giving and unity created to help meet the unprecedented need caused by the COVID-19 pandemic. 

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Information

Dental and engineering schools collaborate to design COVID-19 safety equipment

We extend a huge thank you to our colleagues at the WVU Statler College of Engineering Innovation Hub for working with the school to design and produce face shields that work on loupes with integrated head lamps.  This demonstrates once again the WVU partnerships and collaborations that allows us to negotiate these challenging times and exemplifies Mountaineer Spirit. Click to read more and see pictures.

Return to work

Employees who are currently not working should not anticipate a change in status until a return to work date has been set and shared with you. The state dental board and the governor have approved a plan that permits dental offices to see patients for elective treatment no earlier than May 11.

Details specific to the dental school’s return to full patient care are currently being finalized by the SOD COVID-19 Task Force. A comprehensive reopening plan that will include patient care and simulation labs will be shared as soon as possible.

A plan was submitted to the HSC for approval to allow D4 and senior dental hygiene students who require simulation exercises for graduation to return to campus prior to May 11 in order to complete these exercises.  The proposal was approved, and we are now in the process of implementing this plan.  Departments have been notified and a final plan will be completed shortly.  Students affected will be contacted with more details.  Any student who is currently outside of West Virginia and requires completion of simulation exercises for graduation must adhere to the quarantine policy as posted on the WVU COVID-19 website.

CARES Act Funding

UPDATE - U.S. DOE provides additional student eligibility requirements for CARES Act emergency grants.
Learn more about how previously announced emergency financial assistance CARES Act grants will be distributed to students.

ORIGINAL - Emergency financial assistance provided as part of the federal CARES Act is intended to help students with financial need for expenses related to the disruption of campus operations due to COVID-19, including cost of attendance expenses such as food, housing, course materials, technology, healthcare and childcare.

To apply, simply complete the Application for the CARES Act Emergency Grant. An acknowledgement email will be sent to your MIX email account with a timeframe for review and additional information.

Curriculum Communications

All students are reminded to check email regularly.  The Office of Academic Affairs is sending out updates on courses, exams, etc. that may not appear in this daily email.

From Forsyth Institute

Below, please find the link for a Forsyth Dental Center webinar and Q&A which followed provided by the dean of the Wuhan dental school.  The dean presented on the ground details of the situation which developed at the school as COVID-19 spread in Wuhan.   The SOD COVID-19 task force watched this presentation while developing our school's reopening plans.

Zoom Webinar: Are Health Care Workers in Dental Practice at Higher Risk of COVID-19 Infection?
Webinar: https://vimeo.com/410197622
Password: ForsythCovid19

Q&A: https://vimeo.com/410234984
Password: ForsythWebinarQA

Those Working at HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

Graduating DDS, DH and Postdoc students

Senior student profiles are being added to the web. Is yours there? Please consider submitting information for a web profile. If you can’t find the email invitation from some time ago, pull the questions from a previously posted profile. Email a portrait photo and your profile information to sodnews@hsc.wvu.edu.

DDS Students

  • D4 Students - CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.
  • Do you need checked out of Dental Practice and Rural Health???
    Samantha Bolyard has been messaging seniors who have completed their rural experience but still have a few things to turn in before Dr. Meckstroth can check you out of the department. The records are filed for accreditation, so it is important we receive them. Please look for emails from Samantha and respond ASAP.
  • D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

See Required ADA webinar.

The CDCA board exam scheduled for May 11, 2020 has been postponed.  We are working to reschedule for a date in July (tentatively). We will let you know as soon as it has been set.  Please contact your patients as soon as possible to let them know that the board has been postponed. 

Residents

See required ADA webinar.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Staff

See required ADA webinar.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Medicine

COVID-19 – What We’ve learned in April

WVU Medicine’s infectious disease expert, Kathy Moffett, MD, reviews some of what we’ve learned, and what we still don’t know in this new WVU Medicine Health Report.

WVU Foundation

Reminder: Special day of giving planned May 5 to help WVU students hurt by COVID-19
West Virginia University supporters are being asked to step up for students Tuesday, May 5, during #GivingTuesdayNow, a global day of giving and unity created to help meet the unprecedented need caused by the COVID-19 pandemic. 

Alumni

  • Wheeling native helps ensure virus tests are available in West Virginia
    The Weirton Daily Times featured the Cavaneys.

  • 2015 dental school graduate Patrick Noland was highlighted on the West Virginia National Guard Facebook page for his work with the Guard, including working as the officer in charge of COVID-19 gate screening for the 167th Airlift Wing – WVNG.
    Check out the post we shared on our Facebook page @wvudentalschool.

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Information

Employees who are currently not working should not anticipate a change in status until a return to work date has been set and shared with you. The state dental board and the governor have approved a plan that permits dental offices to see patients for elective treatment no earlier than May 11.

Details specific to the dental school’s return to full patient care are currently being finalized by the SOD COVID-19 Task Force. A comprehensive reopening plan that will include patient care and simulation labs will be shared as soon as possible.

A plan was submitted to the HSC for approval to allow D4 and senior dental hygiene students who require simulation exercises for graduation to return to campus prior to May 11 in order to complete these exercises.  The proposal was approved and we are now in the process of implementing this plan.  Departments have been notified and a final plan will be completed shortly.  Students affected will be contacted with more details.  Any student who is currently outside of West Virginia and requires completion of simulation exercises for graduation must adhere to the quarantine policy as posted on the WVU COVID-19 website.

CARES Act Funding

UPDATE - U.S. DOE provides additional student eligibility requirements for CARES Act emergency grants.
Learn more about how previously announced emergency financial assistance CARES Act grants will be distributed to students.

ORIGINAL - Emergency financial assistance provided as part of the federal CARES Act is intended to help students with financial need for expenses related to the disruption of campus operations due to COVID-19, including cost of attendance expenses such as food, housing, course materials, technology, healthcare and childcare.

To apply, simply complete the Application for the CARES Act Emergency Grant. An acknowledgement email will be sent to your MIX email account with a timeframe for review and additional information.

Curriculum Communications

All students are reminded to check email regularly.  The Office of Academic Affairs is sending out updates on courses, exams, etc. that may not appear in this daily email.

From Forsyth Institute

Below, please find the link for a Forsyth Dental Center webinar and Q&A which followed provided by the dean of the Wuhan dental school.  The dean presented on the ground details of the situation which developed at the school as COVID-19 spread in Wuhan.   The SOD COVID-19 task force watched this presentation while developing our school's reopening plans.

Zoom Webinar: Are Health Care Workers in Dental Practice at Higher Risk of COVID-19 Infection?
Webinar: https://vimeo.com/410197622
Password: ForsythCovid19

Q&A: https://vimeo.com/410234984
Password: ForsythWebinarQA

ADA Webinar

Must be done by tomorrow! Administration is collecting certificates of completion for the required ADA CE “COVID-19 Infection Control Protocols and Procedures Webinar”. If you have not completed the online course, please do so soon. The link should take you to the precise page for the “COVID-19 Infection Control Protocols and Procedures Webinar”.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30. 

Departments will collect certificate of completion and prepare a roster which documents completion. 

Those Working at HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

Graduating DDS, DH and Postdoc students

Senior student profiles are being added to the web. If you are a dental hygiene student, DDS student or a resident who will receive your degree this spring, please consider submitting information for a web profile. If you can’t find the email invitation from some time ago, pull the questions from a previously posted profile. Email a portrait photo and your profile information to sodnews@hsc.wvu.edu.

DDS Students

  • D4 Students - CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.
  • Do you need checked out of Dental Practice and Rural Health???
    Samantha Bolyard has been messaging seniors who have completed their rural experience but still have a few things to turn in before Dr. Meckstroth can check you out of the department. The records are filed for accreditation, so it is important we receive them. Please look for emails from Samantha and respond ASAP.
  • D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

See Required ADA webinar.

The CDCA board exam scheduled for May 11, 2020 has been postponed.  We are working to reschedule for a date in July (tentatively). We will let you know as soon as it has been set.  Please contact your patients as soon as possible to let them know that the board has been postponed. 

Residents

See required ADA webinar.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Staff

See required ADA webinar.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Foundation

Reminder: Special day of giving planned May 5 to help WVU students hurt by COVID-19
West Virginia University supporters are being asked to step up for students Tuesday, May 5, during #GivingTuesdayNow, a global day of giving and unity created to help meet the unprecedented need caused by the COVID-19 pandemic. 

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Information

Reopening of Dental Offices in West Virginia

  • Governor Justice releases plan to reopen to the state.
    Find out more about West Virginia Strong – The Comeback online.
  • The Governor approved a reopening plan presented by the WV Dental Board which allows dental offices that are ready to resume seeing patients to open no earlier than May 11.  Based on this approval, the SOD team will be implementing a comprehensive reopening plan that will include the patient care and the simulation lab.  More details to follow.
  • A plan has also been submitted to the HSC for approval to allow D4 and senior dental hygiene students who require simulation exercises for graduation to return to campus prior to May 11th in order to complete these exercises.  We expect to hear back from the HSC leadership tomorrow, and once approved, more details will be provided to these students.
  • Governor issues executive order regarding WV licensure
    You can read the order online.

CARES Act Funding

UPDATE - U.S. DOE provides additional student eligibility requirements for CARES Act emergency grants.
Learn more about how previously announced emergency financial assistance CARES Act grants will be distributed to students.

ORIGINAL - Emergency financial assistance provided as part of the federal CARES Act is intended to help students with financial need for expenses related to the disruption of campus operations due to COVID-19, including cost of attendance expenses such as food, housing, course materials, technology, healthcare and childcare.

To apply, simply complete the Application for the CARES Act Emergency Grant. An acknowledgement email will be sent to your MIX email account with a timeframe for review and additional information.

Curriculum Communications

All students are reminded to check email regularly.  The Office of Academic Affairs is sending out updates on courses, exams, etc. that may not appear in this daily email.

From Forsyth Institute

Below, please find the link for a Forsyth Dental Center webinar and Q&A which followed provided by the dean of the Wuhan dental school.  The dean presented on the ground details of the situation which developed at the school as COVID-19 spread in Wuhan.   The SOD COVID-19 task force watched this presentation while developing our school's reopening plans.

Zoom Webinar: Are Health Care Workers in Dental Practice at Higher Risk of COVID-19 Infection?
Webinar: https://vimeo.com/410197622
Password: ForsythCovid19

Q&A: https://vimeo.com/410234984
Password: ForsythWebinarQA

ADA Webinar

Due Thursday! Administration is collecting certificates of completion for the required ADA CE “COVID-19 Infection Control Protocols and Procedures Webinar”. If you have not completed the online course, please do so soon. The link should take you to the precise page for the “COVID-19 Infection Control Protocols and Procedures Webinar”.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30. 

Departments will collect certificate of completion and prepare a roster which documents completion. 

Those Working at HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

Graduating DDS, DH and Postdoc students

Senior student profiles are being added to the web. If you are a dental hygiene student, DDS student or a resident who will receive your degree this spring, please consider submitting information for a web profile. If you can’t find the email invitation from some time ago, pull the questions from a previously posted profile. Email a portrait photo and your profile information to sodnews@hsc.wvu.edu.

DDS Students

  • D4 Zoom session Wednesday, April 29 at 10:00 a.m. See your email for login information.
  • D4 Students - CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.
  • Do you need checked out of Dental Practice and Rural Health???
    Samantha Bolyard has been messaging seniors who have completed their rural experience but still have a few things to turn in before Dr. Meckstroth can check you out of the department. The records are filed for accreditation, so it is important we receive them. Please look for emails from Samantha and respond ASAP.
  • D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

See Required ADA webinar.

The CDCA board exam scheduled for May 11, 2020 has been postponed.  We are working to reschedule for a date in July (tentatively). We will let you know as soon as it has been set.  Please contact your patients as soon as possible to let them know that the board has been postponed. 

Residents

See required ADA webinar.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Staff

See required ADA webinar.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Foundation

Reminder: Special day of giving planned May 5 to help WVU students hurt by COVID-19
West Virginia University supporters are being asked to step up for students Tuesday, May 5, during #GivingTuesdayNow, a global day of giving and unity created to help meet the unprecedented need caused by the COVID-19 pandemic. 

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

 

 

 

General Information

Reopening of Dental Offices in West Virginia

We are pleased to inform everyone that the WV Board of Dentistry has submitted a plan for the reopening of dental offices in West Virginia.  The School of Dentistry, along with others representing dentist and dental hygienists in WV, participated in developing this plan.  It is now with the Governor for review and approval. 

While we have been closed, the SOD COVID-19 Task Force, chaired by Dr. Bugueno, has developed a comprehensive reopening plan that includes training, logistical and administrative controls, and updates to our infection control policy in light of COVID-19.  This plan will be finalized this week.  We are getting very close to resuming clinical operations – thank you to everyone for your patience and support.  More will be shared when the Governor issues his decision.

WVU Dental Corporation

The COVID-19 pandemic is an unprecedented event. As you can imagine, there are obvious financial implications that the WVU Dental Corporation must consider as it attempts to navigate these circumstances. After much thought and careful consideration, the Dental Corporation Board voted during an emergency meeting on April 10, 2020, to make Corporation stipend reductions. Details of the decision can be read online.

Dr. Tammy Chipps, chair of the board of directors for WVU Dental Corporation, shares her gratitude during this difficult time.

“I am so pleased and honored to be working not only with faculty and administrators who had no negative response to the stipend reductions, but also some who chose to incur reductions while not required to do so. This truly shows how much faculty and administration value and care about our staff, as the reductions help allow them to continue to receive pay while they are not able to come to work.”- Dr. Chipps

CARES Act Funding

Emergency financial assistance provided as part of the federal CARES Act is intended to help students with financial need for expenses related to the disruption of campus operations due to COVID-19, including cost of attendance expenses such as food, housing, course materials, technology, healthcare and childcare.

To apply, simply complete the Application for the CARES Act Emergency Grant. An acknowledgement email will be sent to your MIX email account with a timeframe for review and additional information.

Curriculum Communications

All students are reminded to check email regularly.  The Office of Academic Affairs is sending out updates on courses, exams, etc. that may not appear in this daily email.

Innovation Center Learning Tools

CRET companies share at-home learning tools.
Acteon training videos are linked here.
Carestream is making personal accounts for online learning tools. D3 and D4 students should look for Carestream login instructions in your mix account.

From Forsyth Institute

Below, please find the link for a Forsyth Dental Center webinar and Q&A which followed provided by the dean of the Wuhan dental school.  The dean presented on the ground details of the situation which developed at the school as COVID-19 spread in Wuhan.   The SOD COVID-19 task force watched this presentation while developing our school's reopening plans.

Zoom Webinar: Are Health Care Workers in Dental Practice at Higher Risk of COVID-19 Infection?
Webinar: https://vimeo.com/410197622
Password: ForsythCovid19

Q&A: https://vimeo.com/410234984
Password: ForsythWebinarQA

ADA Webinar

Deadline approaching! Administration is collecting certificates of completion for the required ADA CE “COVID-19 Infection Control Protocols and Procedures Webinar”. If you have not completed the online course, please do so soon. The link should take you to the precise page for the “COVID-19 Infection Control Protocols and Procedures Webinar”.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30. 

Departments will collect certificate of completion and prepare a roster which documents completion. 

Those Working at HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

DDS Students 

  • D1 Town Hall Tuesday, April 28 from 4 p.m. – 5 p.m. See email for details.
  • D4 Students
    CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.
  • Do you need checked out of Dental Practice and Rural Health???
    Samantha Bolyard has been messaging seniors who have completed their rural experience but still have a few things to turn in before Dr. Meckstroth can check you out of the department. The records are filed for accreditation, so it is important we receive them. Please look for emails from Samantha and respond ASAP.
  • D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

See Required ADA webinar.

The CDCA board exam scheduled for May 11, 2020 has been postponed.  We are working to reschedule for a date in July (tentatively). We will let you know as soon as it has been set.  Please contact your patients as soon as possible to let them know that the board has been postponed. 

Residents

See required ADA webinar.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Staff

See required ADA webinar.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Information

WVU’s 24/7 crisis text line for students supported by donor’s gift
The service is free, confidential and available at any time.  Read more about the gift and the services online.

WVU Foundation

Reminder: Special day of giving planned May 5 to help WVU students hurt by COVID-19
West Virginia University supporters are being asked to step up for students Tuesday, May 5, during #GivingTuesdayNow, a global day of giving and unity created to help meet the unprecedented need caused by the COVID-19 pandemic.

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

 

 

General Information

Thank you.

An urgent care thank you was a great gesture to end the week. 

Click to see the picture.

You are a part of the team of healthcare professionals who are heroes to us all. When asked how thankful they are of you, this is a video of what Mountaineer Nation had to say.

Alumnus Garrett Heck COVID-19 Perspective

Dr. Heck was selected as a guest columnist for the Ohio Dental Association.

“I never thought that at the very beginning of my career I would be facing one of the greatest challenges of my life as a dentist and a human being: a global pandemic.” Learn how he is managing his residency and future in his op/ed for the Ohio Dental Association.

Click to download his article in this month’s publication.

CARES Act Funding

Emergency financial assistance provided as part of the federal CARES Act is intended to help students with financial need for expenses related to the disruption of campus operations due to COVID-19, including cost of attendance expenses such as food, housing, course materials, technology, healthcare and child care.

To apply, simply complete the Application for the CARES Act Emergency Grant. An acknowledgement email will be sent to your MIX email account with a timeframe for review and additional information.

Curriculum Communications

All students are reminded to check email regularly.  The Office of Academic Affairs is sending out updates on courses, exams, etc. that may not appear in this daily email.

From Forsyth Institute

Below, please find the link for a Forsyth Dental Center webinar and Q&A which followed provided by the dean of the Wuhan dental school.  The dean presented on the ground details of the situation which developed at the school as COVID-19 spread in Wuhan.   The SOD COVID-19 task force watched this presentation while developing our school's reopening plans.

Zoom Webinar: Are Health Care Workers in Dental Practice at Higher Risk of COVID-19 Infection?
Webinar: https://vimeo.com/410197622
Password: ForsythCovid19

Q&A: https://vimeo.com/410234984
Password: ForsythWebinarQA

ADA Webinar

Deadline approaching! Administration is collecting certificates of completion for the required ADA CE “COVID-19 Infection Control Protocols and Procedures Webinar”. If you have not completed the online course, please do so soon. The link should take you to the precise page for the “COVID-19 Infection Control Protocols and Procedures Webinar”.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30. 

Departments will collect certificate of completion and prepare a roster which documents completion. 

SOD COVID-19 Task Force

Notes from the meeting on 4/21/20 are posted in SOLE. Topics include:

  • Taskforce Sub-Group Creation and Tasks
  • PPE
  • Outpatient Emergency Oral Surgery COVID-19 Testing
  • COVID-19 Screening, Tracking and Check-in for Employees and Students

West Virginia Dental Association News

The WVDA has sent this letter to Governor Jim Justice requesting approval for the reopening of dental offices within the state.  We are monitoring this development and will share information as it becomes available.

Those Working At HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

Continuing Education

Introduction to Implant Dentistry Webinar

This webinar will introduce concepts and principles related to dental and oral implantology.

Starting from implant biomaterials and principles of placement; topics include reconstructing hard and soft tissue and maintenance, treatment of complications, contradictory theories and the latest clinical advancements. The online continuing education program is free. 

Dr. Simon Oh, DDS, FICOI
April 27, 2020, Noon
Learn more and register online at: https://bit.ly/34APAxJ

DDS Students 

  • D1 Town Hall Tuesday, April 28 from 4 p.m. – 5 p.m. See email for details.
  • D4 portraits are on the school’s smugmug page.
  • D4 Students
    CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.
  • Do you need checked out of Dental Practice and Rural Health???
    Samantha Bolyard has been messaging seniors who have completed their rural experience but still have a few things to turn in before Dr. Meckstroth can check you out of the department. The records are filed for accreditation, so it is important we receive them. Please look for emails from Samantha and respond ASAP.
  • D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

See Required ADA webinar.

The CDCA board exam scheduled for May 11, 2020 has been postponed.  We are working to reschedule for a date in July (tentatively). We will let you know as soon as it has been set.  Please contact your patients as soon as possible to let them know that the board has been postponed. 

Senior portraits are on the school’s smugmug page.

Residents

See required ADA webinar.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Staff

See required ADA webinar.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Information

Gee: Mountaineer values continue to guide us in COVID-19 response
Read President Gee’s letter to the campus community from Thursday, April 23.

WVU Foundation

Special day of giving planned May 5 to help WVU students hurt by COVID-19
The WVU Foundation is organizing the local 24-hour online fundraising event as part of an effort sponsored by Giving Tuesday, a global generosity movement.

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Information

CARES Act Funding

Emergency financial assistance provided as part of the federal CARES Act is intended to help students with financial need for expenses related to the disruption of campus operations due to COVID-19, including cost of attendance expenses such as food, housing, course materials, technology, healthcare and child care.

To apply, simply complete the Application for the CARES Act Emergency Grant. An acknowledgement email will be sent to your MIX email account with a timeframe for review and additional information.

Curriculum Communications

All students are reminded to check email regularly.  The Office of Academic Affairs is sending out updates on courses, exams, etc. that may not appear in this daily email.

From Forsyth Institute

Below, please find the link for a Forsyth Dental Center webinar and Q&A which followed provided by the dean of the Wuhan dental school.  The dean presented on the ground details of the situation which developed at the school as COVID-19 spread in Wuhan.   The SOD COVID-19 task force watched this presentation while developing our school's reopening plans.

Zoom Webinar: Are Health Care Workers in Dental Practice at Higher Risk of COVID-19 Infection?
Webinar: https://vimeo.com/410197622
Password: ForsythCovid19

Q&A: https://vimeo.com/410234984
Password: ForsythWebinarQA

ADA Webinar

Deadline approaching! Administration is collecting certificates of completion for the required ADA CE “COVID-19 Infection Control Protocols and Procedures Webinar”. If you have not completed the online course, please do so soon. The link should take you to the precise page for the “COVID-19 Infection Control Protocols and Procedures Webinar”.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30. 

Departments will collect certificate of completion and prepare a roster which documents completion. 

SOD COVID-19 Task Force

  • From meeting 4/21/20, the task force is working on:
  • Taskforce Sub-Group Creation and Tasks
  • PPE
  • Outpatient Emergency Oral Surgery COVID-19 Testing
  • COVID-19 Screening, Tracking and Check-in for Employees and Students
    Please see updates in the SOLE course SOD-COVID-19.

West Virginia Dental Association News

The WVDA has sent this letter to Governor Jim Justice requesting approval for the reopening of dental offices within the state.  We are monitoring this development and will share information as it becomes available.

Those Working At HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

Continuing Education

Introduction to Implant Dentistry Webinar

This webinar will introduce concepts and principles related to dental and oral implantology.

Starting from implant biomaterials and principles of placement; topics include reconstructing hard and soft tissue and maintenance, treatment of complications, contradictory theories and the latest clinical advancements. The online continuing education program is free. 

Dr. Simon Oh, DDS, FICOI
April 27, 2020, Noon
Learn more and register online at: https://bit.ly/34APAxJ

DDS Students 

  • D1 Town Hall Tuesday, April 28 from 4 p.m. – 5 p.m. See email for details.
  • D4 portraits are on the school’s smugmug page.
  • D4 Students
    CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.
  • Message from Dr. Meckstroth:  Samantha Bolyard has been messaging seniors who have completed their rural experience but still have a few things to turn in before Dr. Meckstroth can check you out of the department. The records are filed for accreditation, so it is important we receive them. Please look for emails from Samantha and respond ASAP so that you can be checked out of Dental Practice and Rural Health.   Thank you.
  • D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

See Required ADA webinar.

Senior portraits are on the school’s smugmug page.

Residents

See required ADA webinar.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Staff

See required ADA webinar.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Medicine

Dental School receives thanks from WVU Medicine for PPE Donation

Albert Wright, Jr., President and CEO of WVU Health System shared a note of appreciation for the dental school’s donation of PPE that was not being used in our research labs **Upload file

COVID-19 YouTube series: “Allergy vs. Virus”
Seasonal allergies are here. With COVID-19 dominating health concerns, do you know if your symptoms are hay fever or coronavirus? Learn more from David Skoner, MD, WVU Medicine Allergy and Immunology.

WVU Foundation

Special day of giving planned May 5 to help WVU students hurt by COVID-19
The WVU Foundation is organizing the local 24-hour online fundraising event as part of an effort sponsored by Giving Tuesday, a global generosity movement.

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Information

From Forsyth Institute

Below, please find the link for a Forsyth Dental Center webinar and Q&A which followed provided by the dean of the Wuhan dental school.  The dean presented on the ground details of the situation which developed at the school as COVID-19 spread in Wuhan.   The SOD COVID-19 task force watched this presentation while developing our school's reopening plans.

Zoom Webinar: Are Health Care Workers in Dental Practice at Higher Risk of COVID-19 Infection?
Webinar: https://vimeo.com/410197622
Password: ForsythCovid19

Q&A: https://vimeo.com/410234984
Password: ForsythWebinarQA

ADA Webinar

Deadline approaching! Administration is collecting certificates of completion for the required ADA CE “COVID-19 Infection Control Protocols and Procedures Webinar”. If you have not completed the online course, please do so soon. The link should take you to the precise page for the “COVID-19 Infection Control Protocols and Procedures Webinar”.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30. 

Departments will collect certificate of completion and prepare a roster which documents completion. 

West Virginia Dental Association News

The WVDA has sent this letter to Governor Jim Justice requesting approval for the reopening of dental offices within the state.  We are monitoring this development and will share information as it becomes available.

WVU Information

TOMORROW
Campus Conversation: WVU’s COVID-19 Response and Budget
Mark your calendar for the virtual conversation Thursday (April 23) from 10 – 11:30 a.m.

Research Seminar Series (Rescheduled from March)

TOMORROW
Thanks to the 58 attendees to Part 1 of Dr. Klingman’s webinar.  It was a great session.  The next session is on April 23, 2020 from 2pm to 3pm

Radiographic Pathology: Interpreting Images in 2 and 3 Dimensions
Dr. David Klingman, Associate Professor, Oral and Maxillofacial Pathology, Uniformed Services University
A Zoom invitation with access information has been emailed to students, faculty and residents. Both sessions are eligible for CE credit.  Faculty requesting credit will need to submit the CE form that was included in the separate email announcement.
Please direct questions to Dr. Panagakos at fotinos.panagakos@hsc.wvu.edu.

Those Working At HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

Continuing Education

Introduction to Implant Dentistry Webinar

This webinar will introduce concepts and principles related to dental and oral implantology.

Starting from implant biomaterials and principles of placement; topics include reconstructing hard and soft tissue and maintenance, treatment of complications, contradictory theories and the latest clinical advancements. The online continuing education program is free. 

Dr. Simon Oh, DDS, FICOI
April 27, 2020, Noon
Learn more and register online at: https://bit.ly/34APAxJ

DDS Students

  • D4 Students
    CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.
  • Message from Dr. Meckstroth:  Samantha Bolyard has been messaging seniors who have completed their rural experience but still have a few things to turn in before Dr. Meckstroth can check you out of the department. The records are filed for accreditation, so it is important we receive them. Please look for emails from Samantha and respond ASAP so that you can be checked out of Dental Practice and Rural Health.   Thank you.
  • D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

See Required ADA webinar.

Residents

See required ADA webinar.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Staff

See required ADA webinar.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Medicine

WVU Medicine receives FDA Investigational Drug Approval for COVID-19 immunotherapy
Read more about the first FDA approved Investigational New Drug trial for COVID-19 immunotherapy to include pediatric patients.

 All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

BeWell's Dr. Jen writes new blog, "You've got this... we all do"
In Dr. Jen Randall Reyes' latest blog for BeWell, a behavioral health service available to Health Sciences students, she writes about continued physical distancing and the heightened anxiety that many of us are feeling. 

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

 

 

General Information

ADA Webinar

Deadline approaching! Administration is collecting certificates of completion for the required ADA CE “COVID-19 Infection Control Protocols and Procedures Webinar”If you have not completed the online course, please do so soon. The link should take you to the precise page for the “COVID-19 Infection Control Protocols and Procedures Webinar”.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30. 

Departments will collect certificate of completion and prepare a roster which documents completion. 

West Virginia Dental Association News

The WVDA has sent this letter to Governor Jim Justice requesting approval for the reopening of dental offices within the state.  We are monitoring this development and will share information as it becomes available.

WVU Information

Campus Conversation: WVU’s COVID-19 Response and Budget
Mark your calendar for the virtual conversation Thursday (April 23) from 10 – 11:30 a.m.

Research Seminar Series (Rescheduled from March)

Thanks to the 58 attendees to Part 1 of Dr. Klingman’s webinar.  It was a great session.  The next session is on April 23, 2020 from 2pm to 3pm

Radiographic Pathology: Interpreting Images in 2 and 3 Dimensions
Dr. David Klingman, Associate Professor, Oral and Maxillofacial Pathology, Uniformed Services University
A Zoom invitation with access information has been emailed to students, faculty and residents. Both sessions are eligible for CE credit.  Faculty requesting credit will need to submit the CE form that was included in the separate email announcement.
Please direct questions to Dr. Panagakos at fotinos.panagakos@hsc.wvu.edu.

Those Working At HSC During COVID-19

Friendly reminder! Every individual entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.
 https://coronavirus.wvu.edu/covid-19-university-faqs/

Continuing Education

Introduction to Implant Dentistry Webinar

This webinar will introduce concepts and principles related to dental and oral implantology.

Starting from implant biomaterials and principles of placement; topics include reconstructing hard and soft tissue and maintenance, treatment of complications, contradictory theories and the latest clinical advancements. The online continuing education program is free. 

Dr. Simon Oh, DDS, FICOI
April 27, 2020, Noon
Learn more and register online at: https://bit.ly/34APAxJ

DDS Students

  • D4 Students
    CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.
  • Message from Dr. Meckstroth:  Samantha Bolyard has been messaging seniors who have completed their rural experience but still have a few things to turn in before Dr. Meckstroth can check you out of the department. The records are filed for accreditation, so it is important we receive them. Please look for emails from Samantha and respond ASAP so that you can be checked out of Dental Practice and Rural Health.   Thank you.
  • D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

See Required ADA webinar.

Residents

See required ADA webinar.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Staff

Administrative Professionals Day is Wednesday
See ideas on expressing your thanks of our administrative staff.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Medicine

No new updates

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Information

Thank you, Dr. Graziani for lunch for the team holding down urgent care and necessary operations on site.

Administrative Professionals Day is Wednesday
See ideas on expressing your thanks of our administrative staff.

Updated link

A link has been updated in the “Required ADA Webinar” information to take you to the precise page for “COVID-19 Infection Control Protocols and Procedures Webinar”.

Research Seminar Series (Rescheduled from March)

Thanks to the 58 attendees to Part 1 of Dr. Klingman’s webinar.  It was a great session.  Next session is on April 23, 2020 from 2pm to 3pm

Radiographic Pathology: Interpreting Images in 2 and 3 Dimensions

Dr. David Klingman, Associate Professor, Oral and Maxillofacial Pathology, Uniformed Services University
A Zoom invitation with access information has been emailed to students, faculty and residents. Both sessions are eligible for CE credit.  Faculty requesting credit will need to submit the CE form that was included in the separate email announcement.
Please direct questions to Dr. Panagakos at fotinos.panagakos@hsc.wvu.edu.

Those Working At HSC During COVID-19

This is just a friendly reminder that all people entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.  https://coronavirus.wvu.edu/covid-19-university-faqs/

Continuing Education

Introduction to Implant Dentistry Webinar

This webinar will introduce concepts and principles related to dental and oral implantology.

Starting from implant biomaterials and principles of placement; topics include reconstructing hard and soft tissue and maintenance, treatment of complications, contradictory theories and the latest clinical advancements. The online continuing education program is free. 

Dr. Simon Oh, DDS, FICOI
April 27, 2020, Noon
Learn more and register online at: https://bit.ly/34APAxJ

Required ADA Webinar

All students, faculty, staff and residents MUST watch and provide certificate of completion for “COVID-19 Infection Control Protocols and Procedures Webinar” . There is no fee associated. U.S. dentists and non-members are welcome to take the course. You will be asked for an ADA login when registering. Creating an account is free and does not require membership.

Non-dentists
You will be asked for an ADA login when registering. Creating an account is free and does not require membership. Non-dentists can create accounts here.
Non-Members
You will be asked for an ADA login when registering. Most U.S. dentists and dental students, regardless of members status, have an ADA number, which functions as your User ID. To retrieve your ID, please visit Forgot User ID.
Members
You should have an ADA number which functions as your User ID. 

You will proceed through an online registration and check out process, but there is no fee associated with this webinar.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30. 

Departments will collect certificate of completion and prepare a roster which documents completion. 

DDS Students

  • See Required ADA webinar.
  • D4 Students
    CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.
  • Message from Dr. Meckstroth:  Samantha has been sending seniors that have completed their rural experience, but still have a few things to turn in before he can check them out of the department. The records are filled for accreditation, so it is important we receive them. Please ask look for emails from Samantha and respond ASAP so that you can be checked out of Dental Practice and Rural Health.   Thank you
  • D4 Students Who Do Not Plan to Take WV Board Law Exam: The West Virginia Board of Dental Examiners reminds those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.
  • Tournament of Tails :
    WVU ASDA’s fundraiser to purchase tobacco cessation products for patients will wrap up soon. Vote in the contest on Instagram @westvirginia.asda or check out the final match up on Facebook @wuasda.

Dental Hygiene Students

See Required ADA webinar.

Residents

See required ADA webinar.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Staff

No new updates.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Medicine

Albert L. Wright, Jr., president and chief executive officer, WVU Medicine, delivers video message on recovery, rebuilding and revitalizing.

WVU Information

The university announces updates to financial assistance and fees.

The university president updates his blog. Read Gee on: Resilience.

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Dental School Information 

Urgent Care Coverage

A big thank you to the team that is keeping Urgent Care Clinic and our specialty emergency coverage services going another week.  Working together, we are able to deliver needed care to patients who otherwise have nowhere else to turn, other than the emergency room.  And thanks to those faculty who volunteered to start covering sessions, giving those who have been on the line since the start a little break. 

Research Seminar Series (Rescheduled from March)

Thanks to the 58 attendees to Part 1 of Dr. Klingman’s webinar.  It was a great session.  Next session is on April 23, 2020 from 2pm to 3pm

Radiographic Pathology: Interpreting Images in 2 and 3 Dimensions

Dr. David Klingman, Associate Professor, Oral and Maxillofacial Pathology, Uniformed Services University
A Zoom invitation with access information has been emailed to students, faculty and residents. Both sessions are eligible for CE credit.  Faculty requesting credit will need to submit the CE form that was included in the separate email announcement.
Please direct questions to Dr. Panagakos at fotinos.panagakos@hsc.wvu.edu.

Those Working At HSC During COVID-19

This is just a friendly reminder that all people entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.  https://coronavirus.wvu.edu/covid-19-university-faqs/ 

School of Dentistry Strategic Plan/Compass

Thank you to those who have already provided feedback on the draft School of Dentistry Strategic Plan/Compass.  For those who have not, the survey is open until Monday, April 20th.  We need to hear from everyone so please go to and provide your thoughts.  You can find the survey here.  Thanks! 

Continuing Education

Introduction to Implant Dentistry Webinar

This webinar will introduce concepts and principles related to dental and oral implantology.
Starting from implant biomaterials and principles of placement; topics include reconstructing hard and soft tissue and maintenance, treatment of complications, contradictory theories and the latest clinical advancements. The online continuing education program is free. 

Dr. Simon Oh, DDS, FICOI

April 27, 2020, Noon

Learn more and register online at: https://bit.ly/34APAxJ

Required ADA Webinar

All students, faculty, staff and residents MUST watch and provide certificate of completion for “COVID-19 Infection Control Protocols and Procedures Webinar” . There is no fee associated. U.S. dentists and non-members are welcome to take the course. You will be asked for an ADA login when registering. Creating an account is free and does not require membership.

Non-dentists
You will be asked for an ADA login when registering. Creating an account is free and does not require membership. Non-dentists can create accounts here.
Non-Members
You will be asked for an ADA login when registering. Most U.S. dentists and dental students, regardless of members status, have an ADA number, which functions as your User ID. To retrieve your ID, please visit Forgot User ID.
Members
You should have an ADA number which functions as your User ID. 

You will proceed through an online registration and check out process, but there is no fee associated with this webinar.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30.  Departments will collect certificate of completion and prepare a roster which documents completion. 

DDS Students

See Required ADA webinar.

D4 Students
CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.

Message from Dr. Meckstroth:  Samantha Bolyard has been sending seniors that have completed their rural experience, but still have a few things to turn in before he can check them out of the department. The records are filled for accreditation so it is important we receive them. Please ask look for emails from Samantha Bolyard and respond ASAP so that you can be checked out of Dental Practice and Rural Health.   Thank you.

D4 Students Who Do Not Plan to Take WV Board Law Exam:

The West Virginia Board of Dental Examiners reached out this afternoon and asked for me to remind those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Tournament of Tails

WVU ASDA’s fundraiser to purchase tobacco cessation products for patients will wrap up soon.

Vote in the contest on Instagram @westvirginia.asda or check out the final match up on Facebook @wuasda.

Dental Hygiene Students

See Required ADA webinar.

Residents

See required ADA webinar.

Faculty 

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Staff

No new updates.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Medicine

Video – Pandemic Anxiety

Watch for advice to help mitigate anxiety brought on by being isolated from family and friends, job losses and other pandemic related stressors. 

WVU Information

University provides revised purchasing guidance
Read more online about restricted purchases and essential supplies

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Dental School Information 

Research Day

Friday afternoon’s research day for D2 and D3 students has been postponed. 

Research Seminar Series (Rescheduled from March)

Thanks to the 58 attendees to Part 1 of Dr. Klingman’s webinar.  It was a great session.  Next session is on April 23, 2020 from 2pm to 3pm

Radiographic Pathology: Interpreting Images in 2 and 3 Dimensions

Dr. David Klingman, Associate Professor, Oral and Maxillofacial Pathology, Uniformed Services University
A Zoom invitation with access information has been emailed to students, faculty and residents. Both sessions are eligible for CE credit.  Faculty requesting credit will need to submit the CE form that was included in the separate email announcement.
Please direct questions to Dr. Panagakos at fotinos.panagakos@hsc.wvu.edu.

Those Working At HSC During COVID-19

This is just a friendly reminder that all people entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.  https://coronavirus.wvu.edu/covid-19-university-faqs/ 

 School of Dentistry Strategic Plan/Compass

Thank you to those who have already provided feedback on the draft School of Dentistry Strategic Plan/Compass.  For those who have not, the survey is open until Monday, April 20th.  We need to hear from everyone. Please provide your thoughts.  You can find the survey here.  Thanks! 

Continuing Education 

Introduction to Implant Dentistry Webinar

This webinar will introduce concepts and principles related to dental and oral implantology.

Starting from implant biomaterials and principles of placement; topics include reconstructing hard and soft tissue and maintenance, treatment of complications, contradictory theories and the latest clinical advancements. The online continuing education program is free. 
Dr. Simon Oh, DDS, FICOI
April 27, 2020
Noon
Learn more and register online at: https://bit.ly/34APAxJ.

Required ADA Webinar

All students, faculty, staff and residents MUST watch and provide certificate of completion for “COVID-19 Infection Control Protocols and Procedures Webinar” . There is no fee associated. U.S. dentists and non-members are welcome to take the course. You will be asked for an ADA login when registering. Creating an account is free and does not require membership.

Non-dentists
You will be asked for an ADA login when registering. Creating an account is free and does not require membership. Non-dentists can create accounts here.
Non-Members
You will be asked for an ADA login when registering. Most U.S. dentists and dental students, regardless of members status, have an ADA number, which functions as your User ID. To retrieve your ID, please visit Forgot User ID.
Members
You should have an ADA number which functions as your User ID.  

You will proceed through an online registration and check out process, but there is no fee associated with this webinar.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30.  Departments will collect certificate of completion and prepare a roster which documents completion.

DDS Students

See Required ADA webinar.

D4 Students

CDE World has a licensure resource here where you can see what each state has done regarding licensure requirements during the COVID-19 pandemic.

Message from Dr. Meckstroth: Samantha has been sending seniors that have completed their rural experience, but still have a few things to turn in before he can check them out of the department. The records are filed for accreditation so it is important we receive them. Please ask look for emails from Samantha Bolyard and respond ASAP so you can be checked out of Dental Practice and Rural Health.   Thank you.

D4 Students Who Do Not Plan to Take WV Board Law Exam:

The West Virginia Board of Dental Examiners reached out and asked for me to remind those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Tournament of Tails


WVU ASDA’s fundraiser to purchase tobacco cessation products for patients will wrap up soon.

Vote in the contest on Instagram @westvirginia.asda or check out the final match up on facebook @wuasda.

Dental Hygiene Students

See Required ADA webinar.

DH Seniors
Congratulations on passage of the nitrous oxide exam. The average score was an impressive 97.4%.

Residents

See required ADA webinar.

Faculty

The Office of Student Conduct and CARE Team have provided tips for online classroom management to ensure a productive, safe virtual classroom experience for all students and instructors.

https://studentconduct.wvu.edu/files/d/7e49d10d-3791-46c2-a472-d60080535cc0/classroom-management-tips.pdf

Staff

No new updates.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Medicine

Video – Pandemic Anxiety

Watch for advice to help mitigate anxiety brought on by being isolated from family and friends, job losses and other pandemic related stressors. 

WVU Information

University provides revised purchasing guidance
Read more online about restricted purchases and essential supplies.

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Dental School Information

Research Seminar Series (Rescheduled from March)

Radiographic Pathology: Interpreting Images in 2 and 3 Dimensions
Part 1 April 16, 2020 from 2 pm to 3pm
Part 2 April 23, 2020 from 2pm to 3pm

Dr. David Klingman, Associate Professor, Oral and Maxillofacial Pathology, Uniformed Services University
A Zoom invitation with access information has been emailed to students, faculty and residents. Both sessions are eligible for CE credit.  Faculty requesting credit will need to submit the CE form that was included in the separate email announcement.
Please direct questions to Dr. Panagakos at fotinos.panagakos@hsc.wvu.edu.

Those Working At HSC During COVID-19

This is just a friendly reminder that all people entering the Health Sciences Center (or any WVU building on/off campus) should be wearing some type of face covering.  Below is a link to the statement that reinforces this practice.  https://coronavirus.wvu.edu/covid-19-university-faqs/ 

Continuing Education

Introduction to Implant Dentistry Webinar

This webinar will introduce concepts and principles related to dental and oral implantology.

Starting from implant biomaterials and principles of placement; topics include reconstructing hard and soft tissue and maintenance, treatment of complications, contradictory theories and the latest clinical advancements. The online continuing education program is free. 

Dr. Simon Oh, DDS, FICOI
April 27, 2020
Noon
Learn more and register online at: https://bit.ly/34APAxJ

Required ADA Webinar

All students, faculty, staff and residents MUST watch and provide certificate of completion for “COVID-19 Infection Control Protocols and Procedures Webinar” . There is no fee associated. U.S. dentists and non-members are welcome to take the course. You will be asked for an ADA login when registering. Creating an account is free and does not require membership.

Non-dentists
You will be asked for an ADA login when registering. Creating an account is free and does not require membership. Non-dentists can create accounts here.
Non-Members
You will be asked for an ADA login when registering. Most U.S. dentists and dental students, regardless of members status, have an ADA number, which functions as your User ID. To retrieve your ID, please visit Forgot User ID.
Members
You should have an ADA number which functions as your User ID. 

You will proceed through an online registration and check out process, but there is no fee associated with this webinar.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30.  Departments will collect certificate of completion and prepare a roster which documents completion. 

DDS Students

See Required ADA webinar.

D4 Students Who Do Not Plan to Take WV Board Law Exam:

The West Virginia Board of Dental Examiners reached out this afternoon and asked for me to remind those D4 students who are not taking the law exam to consider taking it.  You may want to request licensure in West Virginia within the next 2 years, and it would benefit you to go ahead and take the law exam as you would and then be exempt from the required Board interview.

Dental Hygiene Students

See Required ADA webinar.

Residents

See required ADA webinar.

Staff

No new updates.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Medicine

Video – Pandemic Anxiety

Watch for advice to help mitigate anxiety brought on by being isolated from family and friends, job losses and other pandemic related stressors. 

WVU Information

University provides revised purchasing guidance
Read more online about restricted purchases and essential supplies

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Dental School Information 

Research Seminar Series (Rescheduled from March)

Radiographic Pathology: Interpreting Images in 2 and 3 Dimensions
Part 1 April 16, 2020 from 2 pm to 3pm
Part 2 April 23, 2020 from 2pm to 3pm

Dr. David Klingman, Associate Professor, Oral and Maxillofacial Pathology, Uniformed Services University
A Zoom invitation has been emailed to students, faculty and residents with access information. Both sessions are eligible for CE credit.  Faculty requesting credit will need to submit the CE form that was included in the separate email announcement.
Please direct questions to Dr. Panagakos at fotinos.panagakos@hsc.wvu.edu.

Continuing Education 

Introduction to Implant Dentistry Webinar
This webinar will introduce concepts and principles related to dental and oral implantology.
Starting from implant biomaterials and principles of placement; topics include reconstructing hard and soft tissue and maintenance, treatment of complications, contradictory theories and the latest clinical advancements. The online continuing education program is free.|Dr. Simon Oh, DDS, FICOI
April 27, 2020
Noon
Learn more and register online at: https://bit.ly/34APAxJ

Required ADA Webinar

All students, faculty, staff and residents MUST watch and provide certificate of completion for “COVID-19 Infection Control Protocols and Procedures Webinar” . There is no fee associated. U.S. dentists and non-members are welcome to take the course. You will be asked for an ADA login when registering. Creating an account is free and does not require membership.

Non-dentists
You will be asked for an ADA login when registering. Creating an account is free and does not require membership. Non-dentists can create accounts here.
Non-Members
You will be asked for an ADA login when registering. Most U.S. dentists and dental students, regardless of members status, have an ADA number, which functions as your User ID. To retrieve your ID, please visit Forgot User ID.
Members
You should have an ADA number which functions as your User ID.

You will proceed through an online registration and check out process, but there is no fee associated with this webinar.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30.  Departments will collect certificate of completion and prepare a roster which documents completion. 

DDS Students

See Required ADA webinar.

Dental Hygiene Students

See Required ADA webinar.

Residents

See required ADA webinar.

Staff

No new updates.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Medicine

Video – Pandemic Anxiety

Watch for advice to help mitigate anxiety brought on by being isolated from family and friends, job losses and other pandemic related stressors.

WVU Information

University provides revised purchasing guidance
Read more online about restricted purchases and essential supplies.

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Dental School Information

Strategic Planning Committee

Message

WVU School of Dentistry faculty, staff, students and resident, 

Although we are in the midst of dealing with the COVID-19 pandemic, we must still plan for our school’s future. Prior to the pandemic, the school’s strategic planning committee was about to enter the final phase of our journey in developing our next strategic plan. Now that we have “caught our breaths” relative to our response to the pandemic, we want to return to the task at hand and get us across the finish line.

The committee has developed a draft strategic compass, based on input from all parties at the school. We would like to share this draft with the school community and obtain your feedback via a short online survey. The survey will ask a series of questions regarding our new Mission/Vision statement, feedback on each of our strategic priorities – education, clinical, and research – and also your thoughts on our current values, as well feedback on a list of additional values.

Please find the survey here. (https://www.surveymonkey.com/r/PZZ6GHP

Addendum

There were questions in response to the strategic plan/compass feedback survey request that went out earlier today, specifically asking “Can I see the strategic plan?”.

In our planning sessions with Leslie Miele, that were given to faculty, staff and students, it was discussed that the process by which we will be putting together our strategic plan will differ from past processes.  What we are doing is establishing a strategic compass.  This compass lists out  our three major strategic priorities – education, clinical and research – and lists under each the strategic goals for each priority.  This will form the basis of the compass, which is “evergreen” meaning it endures going forward. 

What will happen next, once the compass is approved, is that a series of actions/objectives will be created to support achieving the goals.  These will change from year to year, as conditions change. We hope this helps those who were struggling with the survey request.  Feel free to email Dr. Panagakos at fotinos.panagakos@hsc.wvu.edu with any additional questions.


The Strategic Planning Committee

ADEA Letter to National Governors Association Regarding Licensure

On April 9, ADEA sent a letter to the National Governors Association advocating for a suspension or modification of licensure requirements for dental and dental hygiene graduates regarding the requirement to have a patient based clinical exam for licensure.  This letter comes at the same time that the ADHA sent a letter advocating for the same consideration for dental hygiene graduates.  The WVU School of Dentistry has already sent a letter to the WV Board of Dentistry asking for the same consideration, as have the three WV dental hygiene programs (this letter has also been shared with dental boards in surrounding states).  Some states have already made accommodations in light of the current situation.   Note that the board cannot change licensure requirements, the board can only make a recommendation to the Governor’s office and any changes will be enacted by executive order.  We will inform the class of 2020 once we hear back from the WV dental board.

Continuing Education

Required ADA Webinar

All students, faculty, staff and residents MUST watch and provide certificate of completion for “COVID-19 Infection Control Protocols and Procedures Webinar” . There is no fee associated. U.S. dentists and non-members are welcome to take the course. You will be asked for an ADA login when registering. Creating an account is free and does not require membership.

Non-dentists
You will be asked for an ADA login when registering. Creating an account is free and does not require membership. Non-dentists can create accounts here.
Non-Members
You will be asked for an ADA login when registering. Most U.S. dentists and dental students, regardless of members status, have an ADA number, which functions as your User ID. To retrieve your ID, please visit Forgot User ID.
Members
You should have an ADA number which functions as your User ID.

You will proceed through an online registration and check out process, but there is no fee associated with this webinar.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30.  Departments will collect certificate of completion and prepare a roster which documents completion. 

Rescheduled - Dr. David Klingman, Oral Pathology Seminar

We have arranged for Dr. David Klingman to give his two oral pathology seminars, which were cancelled last month, via ZOOM.  The sessions will take place on April 16 and 23, both at 2 pm.  Look for a separate flyer for access information.  Both sessions are eligible for CE credit.  Faculty requesting credit will need to submit the CE form that will be included in the separate announcement.

DDS Students

See Required ADA webinar.

Dental Hygiene Students

See Required ADA webinar.

Residents

See required ADA webinar.

Staff

No new updates.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Medicine

No new updates.

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information


Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

 

General Dental School Information 

Dr. Hildebrand

Best wishes to Dr. Hildebrand as his last day at the dental school was today. He will always be a friend and our family. We are grateful for the wisdom he has shared, the encouragement he has given and the difference he has made.

He is still receiving emails at his dental school address.  Feel free to send him a message at lkhildebrand@hsc.wvu.edu.

Continuing Education

ADEA eLearn Webinar – Suddenly an online educator? Best Practices for those new to eLearning
Free
Wednesday, April 15
Noon – 1pm
Speaker Cynthia C. Gadbury-Amyot, MS, EdD, Professor of Instructional technology and faculty development at the University of Missouri – Kansas City Dental School
Click to register.

Required ADA Webinar 

All students, faculty, staff and residents MUST watch and provide certificate of completion for “COVID-19 Infection Control Protocols and Procedures Webinar” . There is no fee associated. U.S. dentists and non-members are welcome to take the course. You will be asked for an ADA login when registering. Creating an account is free and does not require membership.

Non-dentists
You will be asked for an ADA login when registering. Creating an account is free and does not require membership. Non-dentists can create accounts here.
Non-Members
You will be asked for an ADA login when registering. Most U.S. dentists and dental students, regardless of members status, have an ADA number, which functions as your User ID. To retrieve your ID, please visit Forgot User ID.
Members
You should have an ADA number which functions as your User ID.

You will proceed through an online registration and check out process, but there is no fee associated with this webinar.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30.  Departments will collect certificate of completion and prepare a roster which documents completion. 

DDS Students

See Required ADA webinar.

Dental Hygiene Students

See Required ADA webinar.

Residents

See required ADA webinar.

Staff

Your exemplary teamwork and versatility is noticed and greatly appreciated as you contribute on a rotating basis or have pinch hit tasks for others. Thank you for your positive approach in these unpredictable circumstances.

Faculty and Staff who are at the school supporting operations

Look for special messages of appreciation from students in the Dental care and academics during COVID-19 album on smugmug.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

WVU Medicine

A video message is posted online from  Albert L. Wright, Jr., President and CEO, WVU Health System.

WVU Behavioral Medicine and Psychiatry Department Offers 24/7 Emotional Support Hotline
The Department of Behavioral Medicine and Psychiatry has established a triage/crisis line that offers emotional support to all WVU Medicine employees during the COVID-19 pandemic. The line, 1-844-985-4371, is manned 24/7 by a case manager and a behavioral health tech, who can get employees connected to the support they need, including appointments with the department's Brief Emotional Support Team (BEST) within 24 hours. BEST is available to provide WVU Medicine faculty and staff with free, informal telephone or video-based conversations. 

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

HSC Information

Mindfulness program offering free online classes
In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

General Dental School Information 

D4 Dental Students and Senior Dental Hygiene Students

The West Virginia Board of Dentistry has emailed each student a notification regarding administration of the online law exam.  Please complete it as soon as possible.

Required ADA Webinar 

All students, faculty, staff and residents MUST watch and provide certificate of completion for “COVID-19 Infection Control Protocols and Procedures Webinar” . There is no fee associated. U.S. dentists and non-members are welcome to take the course. You will be asked for an ADA login when registering. Creating an account is free and does not require membership.

Non-dentists
You will be asked for an ADA login when registering. Creating an account is free and does not require membership. Non-dentists can create accounts here.
Non-Members
You will be asked for an ADA login when registering. Most U.S. dentists and dental students, regardless of members status, have an ADA number, which functions as your User ID. To retrieve your ID, please visit Forgot User ID.
Members
You should have an ADA number which functions as your User ID.

You will proceed through an online registration and check out process, but there is no fee associated with this webinar.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30.  Departments will collect certificate of completion and prepare a roster which documents completion. 

WVU Medicine

WVU Behavioral Medicine and Psychiatry Department Offers 24/7 Emotional Support Hotline

The Department of Behavioral Medicine and Psychiatry has established a triage/crisis line that offers emotional support to all WVU Medicine employees during the COVID-19 pandemic. The line, 1-844-985-4371, is manned 24/7 by a case manager and a behavioral health tech, who can get employees connected to the support they need, including appointments with the department's Brief Emotional Support Team (BEST) within 24 hours. BEST is available to provide WVU Medicine faculty and staff with free, informal telephone or video-based conversations.

All Students

WVU to provide need-based support for students affected by COVID-19

To help students meet basic needs and proceed with their studies amid these unprecedented circumstances, the WVU Foundation is working to provide need-based financial support via the Gray Student Emergency Fund. Read more online.

DDS Students

See Required ADA webinar.

Dental Hygiene Students

See Required ADA webinar.

Residents

See required ADA webinar.

Faculty

SOLE – The WVU School of Dentistry COVID-19 Task Force has minutes from three meetings posted in the SOD-COVID-19 course in SOLE. An Academy of Periodontology COVID-19 CE Course is available. Additional higher education articles are posted along with information regarding CODA and distance education.

Infection Control and Clinical Procedures

KN95 Masks have been received and distributed to OMFS, Endo and Urgent Care.

HSC Information

Mindfulness program offering free online classes

In effort to support well-being during the COVID-19 pandemic, the HSC Mindfulness Program is offering several levels of engagement to enhance relaxation response and resilience — all free of charge.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

General Dental School Information 

West Virginia Dental Licensure Update 

D4 and Senior Dental Hygiene Students
The WV Board of Dentistry has posted the law exam online using Survey Monkey.  The Board will contact each of you individually, a few students each day, at your WVU mix email account, to provide information on accessing the exam. A huge thanks to our State Board for implementing this modification in light of current circumstances.

Required ADA Webinar 

All students, faculty, staff and residents MUST watch and provide certificate of completion for “COVID-19 Infection Control Protocols and Procedures Webinar” There is no fee associated. U.S. dentists and non-members are welcome to take the course. You will be asked for an ADA login when registering. Creating an account is free and does not require membership.

Non-dentists
You will be asked for an ADA login when registering. Creating an account is free and does not require membership. Non-dentists can create accounts here.
Non-Members
You will be asked for an ADA login when registering. Most U.S. dentists and dental students, regardless of members status, have an ADA number, which functions as your User ID. To retrieve your ID, please visit Forgot User ID.
Members
You should have an ADA number which functions as your User ID.

You will proceed through an online registration and check out process, but there is no fee associated with this webinar.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30.  Departments will collect certificate of completion and prepare a roster which documents completion. 

Outreach and Volunteerism

We would like to continue to recognize students, faculty and staff for extraordinary efforts to help others through the challenges presented by COVID-19. Share a summary and pictures of what you and your friends, family and colleagues are doing to SODnews@hsc.wvu.edu.

Check out School of Dentistry students homebound and still helping in SOD news.

Tournament of Tails

WVU ASDA is hosting the Tournament of Tails II, a social media contest to raise money for tobacco cessation products.

 

DDS Students

See Required ADA webinar.

D4 Features
Thank you to the D4’s who’ve shared their senior sendoff/feature/profile information.
It’s not too late.  Email responses and/or questions to Sunshine or SODnews@hsc.wvu.edu.
(It’s also not required.)

Dental Hygiene Students

See Required ADA webinar.

DH Senior features
Thank you to the DH seniors who’ve shared their senior sendoff/feature/profile information.
It’s not too late.  Email responses and/or questions to Sunshine or SODnews@hsc.wvu.edu.
(It’s also not required.)

Residents

See required ADA webinar.

Faculty

Thank you to the faculty who responded to Dr. Whitaker’s request for Urgent Care volunteers.  Please contact Leslee Tyler if you have not yet responded and wish to volunteer.

Infection Control and Clinical Procedures

No new updates.

HSC Information

HSC ITS shares information on COVID-19 themed scams through an alert from the Department of Homeland Security.

WVU Information

President Gee announces continued COVID-19 safety measures.
Read Gee’s full message online regarding online summer classes and WVU community response to COVID-19.

WVU Medicine

No new updates.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

All Students

The Carruth Center's physical office is closed until further notice. Services are available through telehealth and other online methods. Your counselors will be in touch concerning ongoing service options. You can still reach us at 304-293-4431 if you have questions or are interested in scheduling services. You can also contact us via email for general information or questions. Information about our response and care model for COVID-19 is updated frequently.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.  

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

General Dental School Information 

West Virginia Dental Licensure Update 

A meeting was held with Dr. Vince Veltri, president of the West Virginia Board of Dentistry, to discuss possible options for the pathway to licensure in light of the COVID-19 pandemic.  We shared information on the status of candidates who took CITA and SRTA. We also communicated the dental hygiene students did not take their licensure exam at the end of March as it was cancelled. It is rescheduled for May 11.  Dr. Veltri indicated the board will convene soon to discuss the current situation and to provide guidance on licensure requirements this year in light of the pandemic.  We look forward to following up with Dr. Veltri on the outcome of the meeting. Also according to Dr. Veltri, the board is preparing to give the law exam online using Survey Monkey.  When details are available, we will promptly share them with you. Finally, Dr. Veltri, a WVU alum, expressed his support and well wishes to all those at the school, but especially the students who have been impacted by this pandemic.

Required ADA Webinar 

All students, faculty, staff and residents MUST watch and provide certificate of completion for “COVID-19 Infection Control Protocols and Procedures Webinar” There is no fee associated. U.S. dentists and non-members are welcome to take the course. You will be asked for an ADA login when registering. Creating an account is free and does not require membership.

Non-dentists
You will be asked for an ADA login when registering. Creating an account is free and does not require membership. Non-dentists can create accounts here.

Non-Members
You will be asked for an ADA login when registering. Most U.S. dentists and dental students, regardless of members status, have an ADA number, which functions as your User ID. To retrieve your ID, please visit Forgot User ID.

Members
You should have an ADA number which functions as your User ID.

You will proceed through an online registration and check out process, but there is no fee associated with this webinar.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.

DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.

Faculty, staff and residents
Complete the training no later than April 30.  Departments will collect certificate of completion and prepare a roster which documents completion. 

Wellness - WVU Medicine

Due to security issues with Zoom, virtual wellness classes on Webex effective immediately.

 Classes will be offered the same way as before, just through a different video conferencing system going forward. Webex meeting invitations can be found on each class webpage (please click on any of the links below):

 You can find the class meeting invitations, dates & times on the Wellness Calendar by visiting the home webpage or classes webpage.

 Directions for using Webex:

  1. Click on the meeting invitation for the desired class you want to attend.
  2. Webex will prompt you to either open or download the app on your computer or mobile device.
  3. After opening/downloading the app, click "Join Meeting" to be in the virtual class.

Please note the chat/text messaging option will be disabled during the classes to prevent any possible security issues. 

Scheduling

Our clinics will be limited to emergent services for the next two weeks, through Friday, April 30. Please see below regarding your work schedule during this time:

  • If you have been working entirely from home, you will continue to work entirely from home unless advised otherwise by your supervisor;
  • If you are a WVU Medicine employee and you were sent home due to low patient census, you will continue to be at home unless advised otherwise by your supervisor;
  • If you have continued to report to work each day, you will continue to report to work each day unless advised otherwise by your supervisor;
  • If you have been working on a part-time or rotational basis as scheduled, you will continue a part-time/rotational schedule as instructed unless advised otherwise by your supervisor.

In summary, if your supervisor has communicated a schedule to you for the next two weeks, follow that schedule.   If not, please see the information noted above. If you have questions about your schedule, please contact your supervisor for any necessary clarification. Thank you for your patience, understanding, and support.

Suncrest Towne Centre

In order to more effectively secure our STC facility and ensure the safety of anyone who must enter it, swipe card access to the building is no longer available.   If it becomes absolutely essential for someone to enter the building, a request must be emailed to Donna Haid  should at haidd@hsc.wvu.edu.  Any submitted request must include:

  • A description of the urgency of the matter.   Requests of a non-urgent matter will not be considered.
  • The requested date and time

Once a request is received, it will be considered for approval. You will receive a prompt response.

DDS Students

See Required ADA webinar.

Dental Hygiene Students

See Required ADA webinar.

Residents

See required ADA webinar.

Faculty

See required ADA webinar. 

Zoom 

Effective Monday, Zoom is highly encouraging (and mandating for some accounts) that passwords and waiting rooms be turned on by default for all Zoom meetings. These changes are recommended by Zoom to help ensure privacy and security. If you need assistance, please refer to the TLC's Secure Zoom Meetings resource page.

Tip and Tricks for Hosting or Participating in a Zoom Meeting is Thursday, April 9 from 12:00 to 1:00 p.m. via remote access. Register online now.

Infection Control and Clinical Procedures

No new updates.

HSC Information

 WVU health official mask guidance update

WVU Information

The university announced the plan for reimbursements to students for residents halls and dining plans. There is an FAQ list online as well.

President Gee’s new blog stresses the importance of social distancing.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

 

WVU Medicine (The Wright Stuff)

Behavioral Medicine and Psychiatry Creates Webpage to Help Employees Deal with Emotions, Stress 

WVU Medicine Behavioral Medicine and Psychiatry Services, a component of the WVU Rockefeller Neurosciences Institute (RNI), has created a "Coping with COVID-19" webpage to help employees and healthcare providers deal with stress, fear, anxiety, trauma, grief, and other complex emotions.

 The site is a clearinghouse of initiatives and resources to provide support and help employees support one other. All the information related to COVID-19 is available through the Employee News Portal. WVU Medicine will also continue to update its internal COVID-19 CONNECT site. 

All Students

The Carruth Center, which provides psychological and psychiatric services to the West Virginia University community is providing services through telehealth and other online methods. The crisis/emergency response team is also in place.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.

Also, access to Morneau Shepell, a counseling service for online students, has been expanded to all WVU students. It can be accessed three different ways: download the free My SSP app from the App Store or Google Play; call 1.866.743.7732 from North America, 001.416.380.6578 outside North America; or visit https://us.myissp.com and select West Virginia University.

If you are experiencing a psychological/psychiatric emergency during operational hours (8:15 AM –4:45 PM), call 304-293-4431 and press the appropriate option. Emergency after hours services can be reached by calling 304-293-4431, x1.

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

General Dental School Information 

Student Video Brings Thanks to Those at HSC

We extend a huge thank you to the dental students who created this appreciation video supporting our faculty, staff and residents who continue to support the emergency care efforts at the school. To our students, we miss your creativity and your presence! We are looking forward to the day we are all back together.

Required ADA Webinar 

All students, faculty, staff and residents MUST watch and provide certificate of completion for “COVID-19 Infection Control Protocols and Procedures Webinar” There is no fee associated. U.S. dentists and non-members are welcome to take the course. You will be asked for an ADA login when registering. Creating an account is free and does not require membership.


Non-dentists
You will be asked for an ADA login when registering. Creating an account is free and does not require membership. Non-dentists can create accounts here.

Non-Members
You will be asked for an ADA login when registering. Most U.S. dentists and dental students, regardless of members status, have an ADA number, which functions as your User ID. To retrieve your ID, please visit Forgot User ID.

Members
You should have an ADA number which functions as your User ID.

You will proceed through an online registration and check out process, but there is no fee associated with this webinar.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.

DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.

Faculty, staff and residents

Complete the training no later than April 30.  Departments will collect certificate of completion and prepare a roster which documents completion. 

Suncrest Towne Center

In order to more effectively secure our STC facility and ensure the safety of anyone who  must enter it, swipe card access to the building is no longer available.   If it becomes absolutely essential for someone to enter the building, a request must be emailed to Donna Haid  should at haidd@hsc.wvu.edu.  Any submitted request must include:

  • A description of the urgency of the matter.   Requests of a non-urgent matter will not be considered.
  • The requested date and time

Once a request is received, it will be considered for approval. You will receive a prompt response.

DDS Students

See Required ADA webinar.

Dental Hygiene Students

See Required ADA webinar.

Residents

See required ADA webinar.

Faculty

ADA webinar

See info above.

American Academy of Periodontology CE

A recent CE webinar on COVID-19, delivered by the American Academy Of Periodontology, has been posted in the Continuing Education Folder in the COVID1-9 SOLE site.

Instructors encouraged to get feedback from students

Click link for tips on how to take the pulse of students.

Staff

ADA Webinar

Seen info above. 

Scheduling

Our clinics will be limited to emergent services for the next two weeks, through Friday, April 30.. Please see below regarding your work schedule during this time:

  • If you have been working entirely from home, you will continue to work entirely from home unless advised otherwise by your supervisor;
  • If you are a WVU Medicine employee and you were sent home due to low patient census, you will continue to be at home unless advised otherwise by your supervisor;
  • If you have continued to report to work each day, you will continue to report to work each day unless advised otherwise by your supervisor;
  • If you have been working on a part-time or rotational basis as scheduled, you will continue a part-time/rotational schedule as instructed unless advised otherwise by your supervisor.

In summary, if your supervisor has communicated a schedule to you for the next two weeks, follow that schedule.   If not, please see the information noted above. If you have questions about your schedule, please contact your supervisor for any necessary clarification. Thank you for your patience, understanding, and support.

Zoom

Tip and Tricks for Hosting or Participating in a Zoom Meeting is Thursday, April 9 from 12:00 to 1:00 p.m. via remote access. 

Register online now.

Infection Control and Clinical Procedures

No new updates.

HSC Information

Dr. Clay Marsh, Vice President and Executive Dean for Health Sciences, talks about How We Beat COVID-19 in this latest blog post.

WVU Information

WVU Talent and Culture revised the university employee holiday calendar following Governor Jim Justice’s announcement to postpone the state’s primary election. Read more on the adjustments:

https://talentandculture.wvu.edu/news-and-announcements/2020/04/02/may-12-primary-election-day-moved-to-june-9

 Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

All Students

The Carruth Center, which provides psychological and psychiatric services to the West Virginia University community is providing services through telehealth and other online methods. The crisis/emergency response team is also in place.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.

Also, access to Morneau Shepell, a counseling service for online students, has been expanded to all WVU students. It can be accessed three different ways: download the free My SSP app from the App Store or Google Play; call 1.866.743.7732 from North America, 001.416.380.6578 outside North America; or visit https://us.myissp.com and select West Virginia University.

If you are experiencing a psychological/psychiatric emergency during operational hours (8:15 AM –4:45 PM), call 304-293-4431 and press the appropriate option. Emergency after hours services can be reached by calling 304-293-4431, x1.

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

General Dental School Information 

Zoom security tips from SOD IT

As a means of protecting our conversations going forward, a few steps have been taken recently to improve the security of our HIPAA compliant Zoom communications.
Please see the instructions on setting passwords, using audio, enabling waiting rooms and recording your sessions. 

Conversation: First-Gen Student Experience

Discover support systems and networking opportunities designed for first-gen students.
April 13, Monday
6 pm to 7:30 pm
Register online.

E-gift card raffles for student attends who attend the Zoom conversation

School of Dentistry COVID-19 Task Force

Considering  the latest ADA recommendation and with guidance from the WVU School of Dentistry COVID-19 Task Force, with the exception current emergency care service, all other clinics will remain closed until April 30, 2020. The Urgent Care Clinic remains open for emergency or urgent dental care.

It is unlikely that conditions will improve from the current state before then, but the task force will continue to monitor the situation. 
Clinical affairs staff will be cancelling all patient appointments through April 30 in Axium.

DDS and DH Students

You must contact your patients directly to inform them that their appointment is cancelled and will be rescheduled as soon as regular operations resume.

Virtual wellbeing and mindfulness

Programs are available.  The link above takes you to a list of virtual exercise classes, health and wellness coaching and helpful apps.

SOLE

No new updates

DDS Students

No new updates.

Dental Hygiene Students

Freshman and Sophomore DH Class Advising Meeting
Joint class Zoom session concerning HP/P/F options.
Monday, April 6, 4 pm
Refer to email from Mrs. Funk for link to session.

Junior and Senior Class DH Advising Meeting
Joint class Zoom session concerning HP/P/F options.
Tuesday, April 7, noon
Refer to email from Mrs. Funk for link to session.

Residents

No new updates.

Staff

No new updates 

Infection Control and Clinical Procedures

No new updates.

HSC Information

No new updates.

WVU Information

No new updates. 

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

All Students

The Carruth Center, which provides psychological and psychiatric services to the West Virginia University community is providing services through telehealth and other online methods. The crisis/emergency response team is also in place.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.

Also, access to Morneau Shepell, a counseling service for online students, has been expanded to all WVU students. It can be accessed three different ways: download the free My SSP app from the App Store or Google Play; call 1.866.743.7732 from North America, 001.416.380.6578 outside North America; or visit https://us.myissp.com and select West Virginia University.

If you are experiencing a psychological/psychiatric emergency during operational hours (8:15 AM –4:45 PM), call 304-293-4431 and press the appropriate option. Emergency after hours services can be reached by calling 304-293-4431, x1.

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

General Dental School Information 

Teledentistry

The IT and Clinical Affairs teams have made significant progress in establishing a teledentistry program for the school.  The team has engaged the Henry Schein Dental company, makers of Axium, to evaluate a number of options that could be implemented.  The team expects to make a final recommendation early next week.  Thanks to the faculty who have offered to help with any teledentistry consults and to the IT and Clinical Affairs team for taking the project from concept to final plan in such a short period of time.

Required ADA Webinar


All students, faculty, staff and residents MUST watch and provide certificate of completion for “COVID-19 Infection Control Protocols and Procedures Webinar” There is no fee associated.

U.S. dentists and non-members are welcome to take the course. You will be asked for an ADA login when registering. Creating an account is free and does not require membership.

            Non-dentists
            You will be asked for an ADA login when registering. Creating an account is free and does not require membership. Non-dentists can create accounts here.

            Non-Members
            You will be asked for an ADA login when registering. Most U.S. dentists and dental students, regardless of members status, have an ADA number, which functions as your User ID. To retrieve your ID, please visit Forgot User ID.

            Members
            You should have an ADA number which functions as your User ID.

You will proceed through an online registration and check out process, but there is no fee associated with this webinar.

DH Students
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.
DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.
Faculty, staff and residents
Complete the training no later than April 30.  Departments will collect certificate of completion and prepare a roster which documents completion. 

SOLE 

A collection of higher education articles which span topics relevant to the current crisis is posted in the COVID-19 SOLE site under “Higher Education Articles”. The folder will be set up by Monday with content added. Check in early next week. Future articles will be placed there. Faculty will be alerted of the new postings.  Faculty with articles to share colleagues should forward those to Dr. Panagakos or Dr. DeBiase for posting.   

DDS Students

See Required ADA webinar.

Dental Hygiene Students

See Required ADA webinar.

Residents

See required ADA webinar.

Faculty

See Required ADA webinar.

Instructors encouraged to get feedback from students
Click link for tips on how to take the pulse of students.

Staff

-See required ADA webinar 

-Our clinics will be limited to emergent services for the next two weeks, through Friday, April 17. Please see below regarding your work schedule during this time:

  • If you have been working entirely from home, you will continue to work entirely from home unless advised otherwise by your supervisor;
  • If you are a WVU Medicine employee and you were sent home due to low patient census, you will continue to be at home unless advised otherwise by your supervisor;
  • If you have continued to report to work each day, you will continue to report to work each day unless advised otherwise by your supervisor;
  • If you have been working on a part-time or rotational basis as scheduled, you will continue a part-time/rotational schedule as instructed unless advised otherwise by your supervisor.

Thank you for your patience, understanding, and support.    In summary, if your supervisor has communicated a schedule to you for the next two weeks, follow that schedule.   If not, please see the above-noted information.  If you have questions about your schedule, please contact your supervisor for any necessary clarification.

Zoom

Tip and Tricks for Hosting or Participating in a Zoom Meeting will be moved to Thursday, April 9th from 12:00 to 1:00 p.m. via remote access. 

Register online now.

Infection Control and Clinical Procedures

No new updates.

HSC Information

Dr. Clay Marsh talks about COVID-19 and our response over the next few weeks
In this latest blog post, Vice President and Executive Dean for Health Sciences Dr. Clay Marsh writes about how we can better protect our families and ourselves from COVID-19 through the next few weeks.

 WVU Information

WVU Talent and Culture revised the university employee holiday calendar following Governor Jim Justice’s announcement to postpone the state’s primary election. Read more on the adjustments:

https://talentandculture.wvu.edu/news-and-announcements/2020/04/02/may-12-primary-election-day-moved-to-june-9

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

All Students

The Carruth Center, which provides psychological and psychiatric services to the West Virginia University community is providing services through telehealth and other online methods. The crisis/emergency response team is also in place.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.

Also, access to Morneau Shepell, a counseling service for online students, has been expanded to all WVU students. It can be accessed three different ways: download the free My SSP app from the App Store or Google Play; call 1.866.743.7732 from North America, 001.416.380.6578 outside North America; or visit https://us.myissp.com and select West Virginia University.

If you are experiencing a psychological/psychiatric emergency during operational hours (8:15 AM –4:45 PM), call 304-293-4431 and press the appropriate option. Emergency after hours services can be reached by calling 304-293-4431, x1.

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

General Dental School Information 

Dr. Borgia reflects on 10 years at the dental school – Read more online.

Required ADA Webinar


All students, faculty, staff and residents MUST watch and provide certificate of completion for “COVID-19 Infection Control Protocols and Procedures Webinar” There is no fee associated.

To Register:

U.S. dentists and non-members are welcome to take the course. You will be asked for an ADA login when registering. Creating an account is free and does not require membership.

            Non-dentists
            You will be asked for an ADA login when registering. Creating an account is free and does not require membership. Non-dentists can create accounts here.
            Non-Members
            You will be asked for an ADA login when registering. U.S. dentists and dental students, regardless of members status, have an ADA number, which functions as your User ID. To retrieve your ID, please visit Forgot User ID.
            Members
            You should have an ADA number which functions as your User ID.

You will proceed through an online registration and check out process, but there is no fee associated with this webinar.

Upon completion:

DH STUDENTS
Send your certificate of completion to lgroover@hsc.wvu.edu no later than April 30.

DDS Students
Send your certificate of completion to pfreed@hsc.wvu.edu no later than April 30.

Faculty, staff and residents
Complete the training no later than April 30.  Departments will collect certificate of completion and prepare a roster which documents completion.

SOLE

The new SOLE site SOD-COVID-19 is a repository for all SOD correspondence related to the school’s Clinical Taskforce and Educational Tools/Resources needed during this unique time.  All current files are posted under Content.  Please access SOLE at https://sole.hsc.wvu.edu

When you arrive, you must login and enter your username and password.  Please reach out to Ms. Patty Reed with questions regarding access. If you have documents for posting or any feedback related to this site, don’t hesitate to contact Dr. Christina DeBiase.

 

DDS Students

See Required ADA webinar.

Dental Hygiene Students

See Required ADA webinar.

Residents

See required ADA webinar.

Faculty

-See Required ADA webinar.

-Instructors encouraged to get feedback from students
Click link for tips on how to take the pulse of students.

Staff

-See required ADA webinar 

-Our clinics will be limited to emergent services for the next two weeks, through Friday, April 17. Please see below regarding your work schedule during this time:

  • If you have been working entirely from home, you will continue to work entirely from home unless advised otherwise by your supervisor;
  • If you are a WVU Medicine employee and you were sent home due to low patient census, you will continue to be at home unless advised otherwise by your supervisor;
  • If you have continued to report to work each day, you will continue to report to work each day unless advised otherwise by your supervisor;
  • If you have been working on a part-time or rotational basis as scheduled, you will continue a part-time/rotational schedule as instructed unless advised otherwise by your supervisor.

Thank you for your patience, understanding, and support.    In summary, if your supervisor has communicated a schedule to you for the next two weeks, follow that schedule.   If not, please see the above-noted information.  If you have questions about your schedule, please contact your supervisor for any necessary clarification.

Zoom

Tip and Tricks for Hosting or Participating in a Zoom Meeting will be moved to Thursday, April 9th from 12:00 to 1:00 p.m. via remote access. 

Register online now.

Infection Control and Clinical Procedures

No new updates.

HSC Information

The Next Few Weeks — Dr. Clay Marsh Blog Post 
Posted online: Be proud of yourselves West Virginia – just don’t be complacent

WVU Information

WVU Employee Benefits Open Enrollment for Play Year 2021
Open enrollment runs through Friday, May 15. Click to get to resources about WVU employee benefits.

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

All Students

The Carruth Center, which provides psychological and psychiatric services to the West Virginia University community is providing services through telehealth and other online methods. The crisis/emergency response team is also in place.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.

Also, access to Morneau Shepell, a counseling service for online students, has been expanded to all WVU students. It can be accessed three different ways: download the free My SSP app from the App Store or Google Play; call 1.866.743.7732 from North America, 001.416.380.6578 outside North America; or visit https://us.myissp.com and select West Virginia University.

If you are experiencing a psychological/psychiatric emergency during operational hours (8:15 AM –4:45 PM), call 304-293-4431 and press the appropriate option. Emergency after hours services can be reached by calling 304-293-4431, x1.

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

General Dental School Information 

Look for a familiar face in this virtual Mountaineer welcome back.
(Hint – Dental Hygiene at 3:15)

Development

Read a message from Karen Coombs, the dental school’s director of development.

SOLE

Info at the SOD-COVID-19 site is set up in SOLE and includes:

-SOD COVID-19 Task Force meeting notes
-Triage and Urgent Care Clinic
-CDC Guidelines on Extended Use Facemasks
-Facial Hairstyles and Filtering Facepiece Respirators
-Essential employee business card

Content is placed into appropriate folder.  More content will be added.
If you have something to share, please forward to Dr. DeBiase or Dr. Panagakos

DDS Students

No new updates.

Dental Hygiene Students

No new updates.

Residents

No new updates.

Staff

No new updates 

Infection Control and Clinical Procedures

No new updates.

HSC Information

No new updates.

WVU Information

No new updates. 

Travel and Self-Quarantine

Students please refer to https://coronavirus.wvu.edu/students/travel/

Faculty and staff please refer to https://coronavirus.wvu.edu/faculty-staff/travel/

All Students

The Carruth Center, which provides psychological and psychiatric services to the West Virginia University community is providing services through telehealth and other online methods. The crisis/emergency response team is also in place.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.

Also, access to Morneau Shepell, a counseling service for online students, has been expanded to all WVU students. It can be accessed three different ways: download the free My SSP app from the App Store or Google Play; call 1.866.743.7732 from North America, 001.416.380.6578 outside North America; or visit https://us.myissp.com and select West Virginia University.

If you are experiencing a psychological/psychiatric emergency during operational hours (8:15 AM –4:45 PM), call 304-293-4431 and press the appropriate option. Emergency after hours services can be reached by calling 304-293-4431, x1.

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

General Dental School Information

Dean Borgia completes 10 years of academic and clinical leadership
Read more from Clay Marsh, WVU Health Sciences vice president and executive dean.

School of Dentistry COVID-19 Task Force

The WVU School of Dentistry COVID-19 Task Force, chaired by Dr. Bugueno, reviewed the current status of COVID-19 within our area and has recommended that the school remain closed, except for emergency services, until April 20.  It is unlikely that conditions will improve from the current state before then, but the task force will continue to monitor the situation. 
Clinical affairs staff will be cancelling all patient appointments through April 20 in Axium.
DDS and dental hygiene students are asked to contact patients directly to inform them that their appointment is cancelled and will be rescheduled as soon as regular operations resume.

Continuing Education

In response to changes caused by the evolving COVID-19 pandemic and for those who are inspired to broaden their horizons, the Global Health program at WVU Health Sciences invites faculty, staff, and residents to enroll in the three online learning modules of the Clinical Tropical Medicine and Travelers Health course, which is under the direction of Melanie Fisher, MD, FACP, MSc. The Global Health program is accepting online registrations now. To be better prepared to confront anxieties and frame productive learning experiences from our current situation and beyond, the Global Health Program is waiving the registration fee for these online modules (currently $700-$1,600 per learner per module) for WVU Health Sciences employees and residents.

All Students

The Carruth Center, which provides psychological and psychiatric services to the West Virginia University community is providing services through telehealth and other online methods. The crisis/emergency response team is also in place.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.

Also, access to Morneau Shepell, a counseling service for online students, has been expanded to all WVU students. It can be accessed three different ways: download the free My SSP app from the App Store or Google Play; call 1.866.743.7732 from North America, 001.416.380.6578 outside North America; or visit https://us.myissp.com and select West Virginia University.

If you are experiencing a psychological/psychiatric emergency during operational hours (8:15 AM –4:45 PM), call 304-293-4431 and press the appropriate option. Emergency after hours services can be reached by calling 304-293-4431, x1.

DDS Students

No new updates.

Dental hygiene students

April 7 is registration day for dental hygiene students.
Please see the Office of University Registrar webpage for Pre-Registration Priority Dates.

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590

Travel and Self-Quarantine

Updated WVU Travel Guidelines

 Students who are currently not in WV have asked about guidance regarding what they need to do when they return.  With new guidance from the CDC, as well as more hot spots being identified in the country, WVU has updated its travel guidelines. Please choose the appropriate link below.

Student travel information

Faculty and staff travel information

WVU Hospital/WVU Dental Corporation

WVUH Staff & WVU Dental Corporation Faculty Payroll Pay Date 

Note the below message pertains to only WVU Dental Corporation Faculty and WVU Hospital Staff paychecks.  State paychecks will be issued on the regular scheduled date of April 10, 2020.The pay date for the first pay in April is being moved up one day.

To ensure employees will have access to their earnings going into Easter weekend, WVU Medicine is moving the regularly scheduled pay date of Friday, April 10 up one day to Thursday, April 9.  While Good Friday is not a Federal Reserve Bank holiday and most banks will be open, some smaller banks have chosen to observe the day and will be closed. To eliminate any risk, the pay date has been changed.

For HR & Payroll assistance, visit HROneSource online or call -833-599-2100

 

General Dental School Information

Continuing Education

DentaQuest is offering a number of upcoming webinars including “Infection Control and Preventive Care During a National Health Crisis” on April 1. You can find these links to DentaQuest online learning and a number of other resources on this dental school webpage.

Tournament of Tails

Tournament of Tails Round II is here. In the spirit of March Madness (although a little delayed), your beloved pet will go head-to-head with another pet! The pet with the most "likes" on social media will advance to the next round. The pet with the most "likes" at the end will win.

"Likes" can be acquired in two ways.
1) by voting on a poll on our WVU ASDA Facebook page and/or Instagram story and
2) $1 = 10 "likes"!!

Registration costs $2.00. For a $5.00 registration fee, your pet will receive 40 automatic “likes”.

Email up to three photos of your pet to tournamentoftails@gmail.com.  Registration ends April 3. Tournament begins April 6.  Feel free to include a brief bio of your pet. Venmo @westvirginia.asda or contact Nick Balash, Brooke Dolin or Paru Gopalan for other options.

Money raised from this tournament will go toward the WVU Tobacco Cessation Fund. The event raised $1,814 last year and funds are being used to purchase nicotine replacement therapies. Read more online.

All Students

The Carruth Center, which provides psychological and psychiatric services to the West Virginia University community is providing services through telehealth and other online methods. The crisis/emergency response team is also in place.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.

Also, access to Morneau Shepell, a counseling service for online students, has been expanded to all WVU students. It can be accessed three different ways: download the free My SSP app from the App Store or Google Play; call 1.866.743.7732 from North America, 001.416.380.6578 outside North America; or visit https://us.myissp.com and select West Virginia University.

If you are experiencing a psychological/psychiatric emergency during operational hours (8:15 AM –4:45 PM), call 304-293-4431 and press the appropriate option. Emergency after hours services can be reached by calling 304-293-4431, x1.

DDS Students

No new updates.

Dental Hygiene Students

April 7 is registration day for dental hygiene students.
Please see the Office of University Registrar webpage for Pre-Registration Priority Dates.

DH Seniors, there is a virtual town hall via Zoom with Mrs. Funk at 6:00 pm on Tuesday, March 31. Join Zoom Meeting https://wvumdtv.zoom.us/j/7308062064

Faculty, Staff, Residents

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session
-30-minute sessions
-60-minute sessions
-Available 7:30 am to 7:30 pm
-Virtual meetings using Tele Session or Zoom Session
-It is not necessary to become an FSAP client.
-The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

Residents 

Post graduate residents have been provided temporary, remote access to Axium during the COVID-19 crisis, to connect to patient records in order to complete thesis research projects or consult on a patient with attending faculty.

Confidentiality

Confidentiality of patient information is of utmost importance and you are expected to take the necessary steps to protect it at all times.  

 Any breach of patient confidentiality will result in disciplinary action. 

 You are responsible to abide by all privacy regulations regardless of your location.

HIPAA guidelines while working remotely

  • Ensure your PC and monitor are in a secure, private location in your home away from main living areas and out of the view of family, friends, or others not authorized to see such information
  • Participate in conference calls containing PHI in a private location in your home out of hearing range of family, friends, or others not authorized to hear such information
  • Practice ‘minimum necessary” standards at all times
  • Do not print Protected Health Information (PHI) from your home
  • Computer and devices must be locked anytime you step away, assuring that PHI is not viewable
  • Sign off of your computer/device when a work session is complete
  • Do not send PHI via email
  • Any PHI in printed format, (notes taken via conference call, etc.) should be protected and disposed of in a secure manner. This can be done by shredding or placing in a secure envelope in a secure location until such time as you can return to school to shred or properly dispose.

Questions should be directed to Donna Haid.

 

Zoom

ZOOM Advice

With everyone using ZOOM for meetings, we wanted to provide some tips on how to make the use of ZOOM work better for everyone:

  • If you are joining a large group meeting (4-5 people or more) be sure to mute your microphone once the meeting starts.  Muting your microphone helps avoid background noise from impacting the meeting.
  • Use the chat box to indicate if you have a question/comment.  The host can then recognize everyone in order.

    Hosts:
  • Use the mute/unmute chat button to control noise if necessary.
  • Use the chat feature to control questions/comments.

Consider jazzing up your ZOOM account by using virtual background images.  You can add a background under the Preferences section.  You can add your own or consider using a WVU-themed image found here.

Meetings

All School of Dentistry Faculty Members
There is a town hall meeting via Zoom Tuesday, March 31 at noon. https://zoom.us/j/877947767

Staff

No new updates.

Infection Control and Clinical Procedures

No new updates.

Travel and Self-Quarantine

No new updates.

HSC Information

No new updates.

WVU Information

No new updates.

WVU Hospital

Workforce Reassignment Update

WVU Medicine employees working in the School of Dentistry who has been affected by a reduction of hours may have a temporary request for reassignment submitted on their behalf.   We hope this process helps some of you at this time, and we are told that WVU Medicine needs both clinical and non-clinical employees. 

A request for temporary reassignment will be sent on behalf of all who have had hours reduced.

To aid in the process and to share the most accurate information with WVU Medicine, please email Donna Haid with answers to the following questions:

Which is the best way to contact you, by phone or by email?
List your phone number or emails.
What shifts are you available to work? Day? Afternoon? Nights? Weekends?
How many hours per day are you willing to work?
Are there restrictions (do not list medication restrictions)?
Are you willing to work in another hospital? Yes or No?

Once information is submitted on your behalf, Human Resources may contact you to discuss an available position or positions. Declining an offer for temporary reassignment, we are told, will affect your unemployment benefits.

WVU Medicine

Starting the week of March 30, virtual exercise classes, wellbeing and mindfulness programs will be available to WVU and WVU Medicine employees.

General Information

Emergency Clinic

  • Thanks to the post graduate programs and program directors for working with the Department of Diagnostic Sciences to develop the coverage schedule for next week.
  • The implementation of “call for an appointment” for emergencies has been working well.  Our staff members have been contacting the patients ahead of time, confirming it is an emergency, and completing paperwork ahead of time.

Outreach

School of Dentistry students homebound and still helping
If you are student, faculty or staff members safely serving your community through this COVID-19 pandemic, please send information and photos to SODnews@hsc.wvu.edu.

All Students

The Carruth Center, which provides psychological and psychiatric services to the West Virginia University community is providing services through telehealth and other online methods. The crisis/emergency response team is also in place.

If immediate assistance is needed, the Crisis Text Line is available by texting WVU to 741741 to reach a live, trained counselor. It is free, confidential, and 24/7.

Also, access to Morneau Shepell, a counseling service for online students, has been expanded to all WVU students. It can be accessed three different ways: download the free My SSP app from the App Store or Google Play; call 1.866.743.7732 from North America, 001.416.380.6578 outside North America; or visit https://us.myissp.com and select West Virginia University.

Dental Hygiene Students

April 7 is registration day for dental hygiene students.
Please see the Office of University Registrar webpage for Pre-Registration Priority Dates.

DDS Students

  • Through today, meetings were held with all course directors and team leaders.  For the D3 and D4 students, faculty are preparing a portfolio for each student that will detail what clinical activity will need to be accomplished upon return.  Each student is evaluated individually in this process.  This will be shared shortly.
  • For D1 and D2 students, plans are being prepared regarding return to preclinical lab and the resumption of classes once we can return to campus.

Graduating dental hygienists, dentists and residents

We would really love to feature each of you on the web. The goal is to have participation from as many of you as possible. All would be fantastic. You should have received an email with sample questions and a request for a photo. If you can work it in your schedule, please complete and once completed, you can send them to SODnews@hsc.wvu.edu. Thanks to those who have already.

Faculty, Staff, Residents 

During the COVID-19 pandemic the Faculty Staff Assistance Program (FSAP) and Behavioral Medicine are providing brief emotional support sessions for faculty, staff and residents.

Brief Emotional Support Session

  • 30-minute session
  • 60 minute sessions
  • Available 7:30 am to 7:30 pm
  • Virtual meetings using Tele Session or Zoom Session
  • It is not necessary to become an FSAP client.
  • The three yearly sessions provided through FSAP benefits will not be used.

Schedule online, through email at fsap@hsc.wvu.edu or by calling 304-293-5590.

Residents

Confidentiality of patient information is of utmost importance and you are expected to take the necessary steps to protect it at all times.
Any breach of patient confidentiality will result in disciplinary action. 
You are responsible to abide by all privacy regulations regardless of your location.

HIPAA guidelines while working remotely

  • Ensure your PC and monitor are in a secure, private location in your home away from main living areas and out of the view of family, friends, or others not authorized to see such information
  • Participate in conference calls containing PHI in a private location in your home out of hearing range of family, friends, or others not authorized to hear such information
  • Practice ‘minimum necessary” standards at all times
  • Do not print Protected Health Information (PHI) from your home
  • Computer and devices must be locked anytime you step away, assuring that PHI is not viewable
  • Sign off of your computer/device when a work session is complete
  • Do not send PHI via email
  • Any PHI in printed format, (notes taken via conference call, etc.) should be protected and disposed of in a secure manner. This can be done by shredding or placing in a secure envelope in a secure location until such time as you can return to school to shred or properly dispose.

Questions should be directed to Donna Haid.

Upcoming Zoom Meetings

All School of Dentistry Faculty Members

There is a town hall meeting via Zoom Tuesday, March 31 at noon. https://zoom.us/j/877947767

Staff

No new update.

Infection Control and Clinical Procedures

New new updates.

Travel and Self-Quarantine

No new update.

HSC Information

Gov. Justice names WVU’s Clay Marsh to lead COVID-19 efforts for West Virginia

WVU Information

Watch now. Coach Brown Talks COVID-19 Safety

General Dental School Information

WVU Dental treating emergencies only, patients asked to call ahead

Urgent Care Coverage

The emergency coverage schedule that was in effect this week will continue unchanged the week of March 30 with the exception having dental student volunteers.  Leslee Tyler has been asked to maintain the schedule.  If you are on the schedule and cannot cover your assignment, please contact Ms. Tyler at 304-293-925 so that an alternate can be secured.  If you are a resident, the program director will designate the replacement.  Residents who are on call are required to be on site at the dental school.  Please see Ms. Tyler if you require a location to work or similar needs while on call.

Commencement

Note from Dr. Clay Marsh about commencement ceremonies

DH Senior Student CDCA Clinical Boards

Don’t forget to mark your calendars and notify your patients of rescheduled board exams set for May 11. That update is also on our webpage specifically for dental school COVID-19 updates.

Graduating dental hygienists, dentists and residents

We would really love to feature each of you on the web. The goal is to have participation from as many of you as possible. All would be fantastic. You should have received an email with sample questions and a request for a photo. If you can work it in your schedule, please complete and Once completed, you can send them to SODnews@hsc.wvu.edu.

DDS Students

No new updates.

Upcoming Zoom Meetings

Predoctoral Clinical Course Directors and Team Leaders
There is a town hall meeting via Zoom Friday, March 27 at noon. https://zoom.us/j/728914078

All School of Dentistry Faculty Members
There is a town hall meeting via Zoom Tuesday, March 31. https://zoom.us/j/877947767

Faculty

No new updates.

Staff

No new updates. 

Infection Control and Clinical Procedures

Continuing Education

Dr. Tammy Chipps has shared a COVID-19 Infection Control Webinar from the ADA that you can view without having membership.

The link to access follows these directions:

  • If you are an ADA member and would like CE (it is 1hr CE credit), click Earn CE credit, and it will take you to the login page. From there you register for the webinar and then can access it.
  • If you are not and ADA member, and want CE credit, you can click earn CE credit, and then select create non-member account, then follow directions to register for the course, and there is no fee associated.

  • For anyone wishing to access the videos without CE credit, follow the link. Then instead of clicking the large icon at the top, the webinar is divided into 15 different excerpts/videos below (divided into 6 categories), that when selected will take you to YouTube to watch.

https://www.ada.org/en/member-center/coronavirus-resource-toolkit-for-ada-members/covid-19-infection-control-protocols-and-procedures-webinar.

Travel and Self-Quarantine

No new updates.

HSC Information

No new updates.

WVU Medicine HR Updates

A message from WVU Health System’s Albert Wright, Jr. for School of Dentistry WVU Health System employees

General Dental School Information

Communications 

 An HSC incident command center, established by Health Sciences, is operating during the COVID-19 crisis.  All HSC schools are asked to route any communication outside of the HSC, regarding any issues related to the current situation, through the command center for action.  This will avoid unnecessary emails being sent to university individuals regarding COVID-19 actions and allow for an orderly review and response.  We ask that all faculty, staff, administrators and students who have COVID-19 related questions or concerns to email the SoD leadership team using the sodnews@hsc.wvu.edu address.  This is monitored and your query will be shared with the appropriate SoD leadership members and then passed up the approved communication chain.  Response from incident command, once received, will be shared.  We ask your cooperation in this time when communication is critical.

Commencement

Graduating students will be celebrated in a virtual commencement May 16 with a ceremony planned for December.  We are expecting messaging regarding commencement from HSC leadership Thursday.

Continuing Education and Resources

Additional online CE links have been added to the COVID-19 and Dental Industry Resources page.

Dental Medicaid Bill

We are happy to share with the school that SB648, the bill to provide a dental benefit in adult Medicaid, was signed today by Governor Justice.  The legislature reports it becomes effective ninety days from passage or June 5, 2020.  We want to thank the entire school family for sending in emails, making calls and sharing letters of support to make this a reality.  It will be a huge benefit for our patients.

School of Dentistry Lunch, Thursday March 26

Faculty, staff and residents who are at the dental school on Thursday will receive a thank you lunch at noon.  Pizza and sodas will be set up in the Dental Conference Room.  We will let everyone on site know when the food is here and ask that you go over in spaced out periods of time to get some food. (Keeping in mind social distancing and University and HSC guidelines on small groups.)

Zoom

Please click for a document on how to use Zoom.

DH Students

The Department of Dental Hygiene is working to schedule virtual town halls for students. Keep an eye on your email. We are aiming for those to be scheduled for the week of March 30.

DH Seniors
Exit interviews are required. Please note communication from Lori Groover with details and questions.

DDS Students

D4 Students
Exit interviews with Dean Borgia are required by CODA. Please note the email from Martha Sturms with details and questions.

Zoom Meetings

Postdoctoral Program Directors and Residents

CORRECTED TIME - There is a town hall meeting via Zoom Thursday, March 26 at 12 https://zoom.us/j/665868639

Predoctoral Didactic and Preclinical Course Directors

There is a town hall meeting via Zoom Thursday, March 26 beginning at 4 pm.  https://zoom.us/j/432241531

Predoctoral Clinical Course Directors and Team Leaders
There is a town hall meeting via Zoom Friday, March 27 at noon. https://zoom.us/j/728914078

All School of Dentistry Faculty Members

There is a town hall meeting via Zoom Tuesday, March 31. https://zoom.us/j/877947767

Faculty

DH faculty will begin their Thursday faculty meetings beginning April 2 at noon.

DDS faculty participating in Omicron Kappa Upsilon Alpha Beta Chapter awards should return the ballot received by email no later than Tuesday, March 31. Responses can be sent to Dr. Wanker or Martha Sturms.

"Coping with Coronavirus" — How faculty members can support students in trying times 
The Chronicle of Higher Education has compiled a collection of articles on how to make online teaching more sensitive to student concerns, spot potential mental-health issues, and pivot and adapt quickly and efficiently.

Staff

No new updates.

Infection Control and Clinical Procedures

No new updates

Travel and Self-Quarantine

No new updates.

HSC Information 

Dr. Marsh talks about turning COVID-19 ‘tsunami into a stream’ 

WVU Information

Carruth Center closes physical space; all services move to alternate delivery
The Carruth Center, which provides psychological and psychiatric services to the West Virginia University community closed its physical office until further notice effective at 4:45 p.m. Tuesday (March 24). Services will continue to be provided through telehealth and other online methods. The crisis/emergency response team will also continue.

Self-Care Strategies for Coping with COVID-19
In BeWell's weekly blog "Tough Truth Tuesdays," written by Dr. Jen Randall Reyes, this week's focus is more about self-care strategies for coping with COVID-19.  

WVU Medicine

No new updates.

General Dental School Information

Teledentistry

We are working on establishing a teledentistry system to allow patients to contact the school for consultations. We hope to have this up and running shortly. It is hoped that this option will reduce the number of patients who will come to the school for non-urgent care.

For our patients

Tomorrow, an updated urgent care information communication will be posted to our dental clinic website and will be shared with external audiences. We hope this enhanced level of communication will reduce the number of patients seeking care to those with true emergencies.

Zoom

Virtual meeting tool Zoom is now available for free to all faculty, staff and students Zoom, a real-time option for video conferencing, online meetings and collaboration, is now available to all WVU faculty, staff and students. Resources on how to use Zoom are available online.

 

DH Students

DH Seniors

CDCA has been rescheduled for Monday, May 11. Please let your patients know about the new date. Also remember, these are unprecedented times and this date may need to be moved based on ever changing circumstances. But, we are hopeful with this date.

 

DDS Students

D3 and D4 Students

Your safety and well-being is an essential focus for all the members of your leadership team. Keeping with advisement from HSC and following a meeting with a task force of our dental school experts, it has been decided that DDS students will no longer need to volunteer through the Urgent Care and OMFS clinics. That was put in place today at 1 pm. This decision is also consistent with those that are being made at almost all other dental schools across the country. Your willingness to volunteer has been noted, is admired and will always be greatly appreciated. Please see your email for a full thank you note from Dr. Borgia.

Residents

  • There is an optional town hall meeting via Zoom Thursday, March 26 at 4 pm for post graduate residents. Dr. DeBiase and Dr. Panagakos will host the session. It is a forum for you to ask questions, share comments and address concerns. You should have received an email invite.

 

  • Residents who are on call for specialty emergencies should be prepared to assist in the Urgent Care Clinic if needed. With DDS students no longer able to support the clinic, one faculty and two staff dental hygienists will be triaging patients. We will alert those on call for assistance if needed. Thank you!

 

Faculty

There is an optional town hall meeting via Zoom Thursday, March 26 at 4 pm. Dr. DeBiase and Dr. Panagakos will host the session. It is a forum for questions, sharing comments and addressing concerns. You should have received an email invite. Please reach out to Dr. DeBiase if you need that sent again.

Staff

A huge thanks to our staff who are supporting the front desk operations while short- handed, as well as our clinical and support areas.

 

Infection Control and Clinical Procedures

We have received a limited number of N95 masks from Ruby Hospital (Thank you to Donna Haid for requesting them, and a huge thanks to our colleagues at the hospital for sharing some of their precious supply) and full-face shields from Benco. The N95 masks have been provided to clinicians in OMFS, with reserves for endo and restorative if needed. The full-face shields have also been distributed. We will continue to try to secure additional units.

Travel and Self-Quarantine

No new update.

HSC Information

The ITS Service Desk is prioritizing calls related to teaching and learning. Three critical areas - eCampus, Banner and Payroll team operations - will take priority, and the staff will get to all others as quickly as they are able. If your need is urgent and relates to one of these areas, please call 304-293-4444. If your question or issue can wait until the call load lessens, please email ITSHelp@mail.wvu.edu.

WVU Information

No new update.

WVU Medicine

No new update.

General Dental School Information

WVU Carruth Center offers tips on "Dealing with Uncertainty"

Carruth is offering some tips to prevent uncertainty from becoming panic, ranging from addressing practical needs to developing a mindset that can tolerate uncertainty.

Ten tips for on keeping your family on track during the COVID-19 pandemic

Amy Root, a West Virginia University parenting scholar and associate professor in the College of Education and Human Services Child Development and Family Studies Program, offers the following tips for parents and families who want to maintain consistency and normalcy in this rapidly changing environment. 

WVU Medicine Urgent Care is offering virtual medical visits

Zoom

Virtual meeting tool Zoom is now available for free to all faculty, staff and students
Zoom, a real-time option for video conferencing, online meetings and collaboration, is now available to all WVU faculty, staff and students. Resources on how to use Zoom are available online.

All Students

WVU Office of Student Success will offer online support for tutoring and success coaching 
While WVU transitions to online courses, the Office of Student Success remains committed to helping students succeed during this unprecedented time by offering academic support online. 

DH Students

 We are actively working on rescheduling the clinical board exam. We were hoping to have new information for you by the time of this communication, but we don’t expect an update tonight. 

DDS Students

D4 Students


There is an optional town hall meeting via Zoom Tuesday, March 24 at 9:30 am. Dr. DeBiase and Dr. Panagakos will host the session. It is a forum for you to ask questions, share comments and address concerns. You should have received an email invite. Contact your class president if you need it sent again.

Residents


There is an optional town hall meeting via Zoom Thursday, March 26 at 4 pm for post graduate residents. Dr. DeBiase and Dr. Panagakos will host the session. It is a forum for you to ask questions, share comments and address concerns. You should have received an email invite. Let us know if you did not receive the notification.

Faculty

Course Directors

There is an optional town hall meeting via Zoom Thursday, March 26 at 4 pm. Dr. DeBiase and Dr. Panagakos will host the session. It is a forum for questions, sharing comments and addressing concerns. You should have received an email invite. Please let us know if you did not receive a notification.  

Staff

No new update.

Infection Control and Clinical Procedures


A limited number of Level 3 surgical masks came in today.  They have been placed in UCC and OMFS, with individual masks given out to select staff who come into contact with patients.  We need to make these last as we only have a few boxes.

Travel and Self-Quarantine

No new update.

WVU Information

No new update.

HSC Information

ITS Service Desk is prioritizing calls related to teaching and learning

Calls about three critical areas - eCampus, Banner and Payroll team operations - will take priority, and the staff will get to all others as quickly as they are able. If your need is urgent and relates to one of these areas, please call 304-293-4444. If your question or issue can wait until the call load lessens, please email ITSHelp@mail.wvu.edu.

 

General Dental School Information

A list of online resources you may find interesting or informative have been placed on our website.  If you come across a site that you would like to share on this webpage, please email the information to sodnews@hsc.wvu.edu

All Students

No new updates.

Residents

No new update.

Faculty

No new update.

Staff

No new update.

Infection Control and Clinical Procedures

No new update.

Travel and Self-Quarantine

WVU Medicine Employees

The rules do not apply to faculty, staff and students who commute from another state for work.

A message from Albert Wright:

A reminder, we’ve developed a graphic that outline our standards for quarantine for employees. Please click for the graphic.  Be sure to read this and share with your co-workers. The graphic is embedded in this email and attached to it as well. If you have symptoms that are consistent with COVID-19, please stay home and contact your supervisor.

HSC Information

No new update.

WVU Information

No new update.

General Dental School Information 

Emergency Coverage Schedule -

thanks to everyone for coming together and supporting our delivery of urgent care services during this time of crisis.  We were able to effectively work through this week and deliver care to many patients in need.  Going forward, it is expected that the numbers coming through UCC may increase as practices close in our area and patients are referred to our clinic.   

 

An update was emailed. Thank you Leslee for working with all the departments and students in putting this schedule together. We will issue the schedule for the week of March 30th as soon as it is complete. 

 Access to HSC –

over the last few days, we have been finalizing work schedules and locations for faculty and staff, based on WVU and WVU Medicine guidelines.  From this we will be developing a listing of essential faculty and staff who will be on site for work purposes.  We are doing this so that we know who is on site, and also to ensure safety and security for all working at HSC.  Note that access to the building will be restricted.  If you have swipe card access, you can enter using your ID.  For all others, you will need to use the front entrance, which opens at 8 am Monday – Friday.  Beginning March 20th, we are asking everyone coming into HSC for work to sign in at the front reception desk on the sign in roster – this will allow us to confirm who is on site.  Also, we have heard from some faculty and staff who plan to work remotely that there may be a need to come into the school – need to record a lecture, secure files for home use, etc.  This is not a problem.  We ask that you first stop at the main reception desk and sign in.  Thank you! 

Suncrest Towne Centre –

the STC will be closed starting today until further notice.  The University has instructed us to not have anyone in STC until further notice. 

Cancelling Patients –

DDS and dental hygiene students should have begun the process of cancelling patients scheduled between now and April 5th.  It is critical for you to make this contact with your patients in light of what is happening.  It will help build rapport with your patients, and allow them to let you know if they have any concerns or issues.  If they have an emergency, they should report to the school.  The Office of Clinical Affairs will cancel all appointments in Axium.  If a student does not have a patient’s contact information, please contact Michelle or Carol at 304-293-3511 and they can provide the contact information. 

COVID-19 Taskforce –

per the email earlier today, the Dean has created a COVID-19 Taskforce, led by Dr. Bugueno, with members Drs. Chipps, Whitaker, Byron, Black, Salman, and Panagakos, and Ms. Haid.  Per the Dean’s email, the task force “is being formed to act as both a clearinghouse of the voluminous information we are receiving (sometimes conflicting) multiple times per day, and as a team that will deal with the multitudinous questions that are arising almost hourly.  This taskforce is also being charged with gathering the current facts and then providing education to our faculty, staff and students in a timely manner so that everyone may feel secure in knowing how best to deal with this most fluid situation as it continues to evolve and change.”  Look for updates from the taskforce shortly.  

DH Students 

  • No updates 

DDS Students 

  • Leslee has sent out a second email regarding Urgent Care clinic volunteer openings the week of March 30th.  Please let her know if you can volunteer – thank you! 

Residents 

  • We want thank our residents for stepping up and helping with any specialty related emergencies, and the program faculty for providing supervision. 
  • Post – Operative visits:  Any scheduled post-operative visits can be conducted at the HSC.  We ask the resident to schedule the patient in Axium as if they are seeing the  patient in STC.  The patient will present to the front desk for check in and screening, and then directed to wait in the waiting area.  The patient can be greeted and then taken to one of the Limited Care units for the post op.  Please make sure you have any supplies and instruments needed brought over from STC before the appointment.  They can be secured in the dispensary. 

Faculty 

  • Thank you to all faculty for your cooperation and support as we work out schedules, etc. 
  • Course directors are asked to contact your respective classes.  Students are reporting little if any communication regarding what is happening next week.  In light of the current situation, it is critical to increase our communications so that students feel connected back to us. 
  • Please plan to roll out your lectures and exams on the dates and times that they are normally scheduled. 

 

Staff 

  • At this time, all staff have been informed of work arrangements starting on March 23rd.  We want to thank our dedicated staff for their support and understanding during this very critical time.  If there are any questions, please speak to your supervisor. 

 

Infection Control and Clinical Procedures 

No new update.

Travel and Self-Quarantine 

  • Per the University, we are asking everyone to review the travel advisory here. Of note is the requirement to self-quarantine due to domestic travel: 

All employees or students returning fromdomestic travel outside of West Virginiamustself-monitorat home for a period of time. Student-workers and employees must also notify their supervisor of their travel self-monitor status. 

Travelers who have no symptoms and no known exposure to individuals with COVID-19 should remain at home and self-monitor for a minimum of 5 days. If symptoms develop during the five-day period, the traveler should either undergo testing or remain in self-quarantine for a full 14 days. 

Travelers who return from domestic locations where community transmission of COVID-19 has been identified (currently the states of Washington, California and New York) or who have been exposed to someone with known COVID-19 should remain at home and self-monitor for 14 days prior to returning to work.  

  • If any faculty, staff or student falls into the above categories, they are to email Dr. Panagakos at fotinos.panagakos@hsc.wvu.edu and to inform him on this situation.  Students who fall into either category should not volunteer for urgent care until the respective quarantine period is over. 

 

HSC Information 

  • The Health Sciences Library will be closing its physical space, including swipe card access, after 5 p.m. today (March 19).  
  • The Library will still be providing online reference service and filling ILL requests, and all electronic resources will remain available.  
  • The library has pulled together COVID-19 reference material related to dentistry here.  Thanks to our library staff for doing this! 

WVU Information 

No new update. 

 

 

General Dental School Information

Alumni Association Continuing Education - Cancelled

In order to mitigate any spread of COVID-19 and to protect participants of this conference, the WVU School of Dentistry Alumni Association cancelled the Spring Conference. Full refunds will be issued to those who have registered and paid. If you booked a room at the Morgantown Marriott Waterfront Place or the Hampton Inn, please remember to cancel those reservations to avoid charges/fees.

 

Alumni Reception, Dinner and Dance - Cancelled

If you have registered and paid for the Alumni reception, dinner and dance, you should be receiving an email from Marilyn Powley.

All Students

We know you have many questions regarding what will happen academically and clinically going forward.  We are working to plan for resumption of regular operations. However, we will need to continue to remain flexible as our plans will be dependent upon when we get back.

Access to HSC

These last few days, we have been finalizing work schedules and locations for faculty and staff based on WVU and WVU Medicine guidelines.  From this, we are developing a listing of essential faculty and staff who will be on site for work purposes.  In doing so, we will know who is on site and also ensure safety and security for everyone who is working at HSC. 

Note that access to the building will be restricted.  If you have swipe card access, you can enter using your ID.  All others, please use the front entrance near oral surgery. The doors open at 8 am Monday through Friday. 

Beginning tomorrow, March 20th, we are asking everyone coming into HSC for work to sign in at the front reception desk on the sign-in roster. The roster allows us to confirm who is on site

Also, we have heard from some faculty and staff who plan to work remotely that you may have a need to come into the school to record a lecture, secure files for home use, etc.  That is not a problem.  We ask that you, first, stop at the main reception desk and sign in.  Thank you!

Cancelling Patients

DDS and DH students should be in the process of cancelling patients who are scheduled between now and April 5.  It is critical for you to make contact with your patients in light of what is happening.  It will help build rapport with your patients and allow them to let you know if they have any concerns or issues. 

If your patient has an emergency, they should report to the school.  The Office of Clinical Affairs will cancel all appointments in Axium.  If a student does not have a patient’s contact information, please contact Michelle or Carol at 304-293-3511. They can provide contact information.

DH Students

  • Online instruction for the DH program begins March 30 consistent with undergraduate education on the Main Campus.
  • Any academic or clinical questions should be directed to Malia who will pass them onto the school leadership for follow up.
  • Instructors will be in touch with you.

DDS Students

  • Thank you to the D3 and D4 students helping in Urgent Care this week.
  • Online instruction for DDS curriculum begins March 23.  
  • Any academic or clinical questions should be directed to your respective class presidents who will pass them onto school leadership for follow up.
  • All scheduled rotations for D2, D3 and D4 students are cancelled (i.e., Urgent Care, OMFS).
  • D3 and D4 students may volunteer for Urgent Care per the update from yesterday.
  • Thank you to those who have already volunteered.

Residents

  • We thank you and supervising faculty for stepping up and helping with any specialty related emergencies.
  • Post – Operative visits: Any scheduled post-operative visits can be conducted at the HSC. We ask residents to schedule the patient in Axium as if they are seeing the patient in STC.  The patient will present to the front desk for check in and screening, and then be directed the waiting area.  The patient can be greeted and then taken to one of the Limited Care units for the post-operative care.  Please make sure you have any supplies and instruments needed from STC before the appointment.  They can be secured in the dispensary.

Faculty

  • Thank you to all faculty for your cooperation and support as we work out schedules, etc.
  • Faculty who will be assisting in Urgent Care and Restorative Emergency starting next week – we will be sending you the schedule tomorrow. Thank you to all the faculty who will be helping out.
  • Course directors are asked to contact your respective classes. Students are reporting little if any communication regarding what is happening next week.  In light of the current situation, it is critical to increase our communications so that students feel connected to us.
  • Please plan to roll out your lectures and exams on the dates and times that they are normally scheduled.
  • Do not attempt to send information out to students all at once. 
  • Please utilize Panopto.  (Zoom may be an option.)
  • If you need assistance, please contact Dr. DeBiase, Chris or Charles.
  • Additional resources for providing online instruction can be found by clicking on the following link: http://soleportal.com/support/about/hsc-contingency-planning-and-preparedness/

Staff

  • To comply with all applicable protocols and directives, we must significantly limit the number of people in both our HSC and STC facilities in accordance with our operation being reduced to an emergent services only status. For those individuals who can work from home, we are working diligently to continue to make arrangements for these situations. As you already know, many of our patient care support positions are not positions that we can transition to a telework arrangement.  During the next two week period or until it is determined that we can return to normal operations, we must limit our on-site staff to only those who remain essential to our current operation.  By the close of business tomorrow, we will ensure that we meet with each of you to explain your status, effective March 23. 

WVU Medicine Colleagues

The Wright Stuff – A message from WVU Health System President and CEO Albert L. Wright, Jr.
Albert Wright shares a video update for the employees of WVU Medicine about COVID-19 and the health system’s work to ensure it is ready to respond to the crisis. Link to read his entire message to employees.

HIPAA reminder

Infection Control and Clinical Procedures

No new update.

Travel and Self-Quarantine

  • Per the University, we are asking everyone to review the travel advisory here. Of note is the requirement to self-quarantine due to domestic travel:

All employees or students returning from domestic travel outside of West Virginia must self-monitor at home for a period of time. Student-workers and employees must also notify their supervisor of their travel self-monitor status.

Travelers who have no symptoms and no known exposure to individuals with COVID-19 should remain at home and self-monitor for a minimum of 5 days. If symptoms develop during the five-day period, the traveler should either undergo testing or remain in self-quarantine for a full 14 days.

Travelers who return from domestic locations where community transmission of COVID-19 has been identified (currently the states of Washington, California and New York) or who have been exposed to someone with known COVID-19 should remain at home and self-monitor for 14 days prior to returning to work. 

  • If any faculty, staff or student falls into the above categories, they need to email Panagakos at fotinos.panagakos@hsc.wvu.edu to inform him of the situation. Students who fall into either category should not volunteer for Urgent Care until the respective quarantine period is over.

HSC Information

  • The Health Sciences Librarywill be closed its physical space, including swipe card access, at 5 pm today (March 19).
  • The Library will still be providing online reference service and filling ILL requests.
  • All electronic resources will remain available. 
  • The library has pulled together COVID-19 reference material related to dentistry here. Thanks to our library staff for doing this!

WVU Information

No new update

 

If you are a WVU Dental patient, please visit our link for COVID-19 information regarding treatment in our clinics. 

General Dental School Information

  • Dean’s message: Overcome, succeed, learn, emerge stronger
    Please see Dr. Borgia’s message online.
  • Thank you for your patience and cooperation as we continue to address this evolving situation.  Continuing to work together allows us to weather this storm and return to regular operations as soon as it is feasible.  
  • Please use established lines of communication for questions and concerns. DDS students should communicate with class presidents. DH students should communicate with the SADHA president. Faculty and staff should communicate with supervisors and department chairs. The senior team is working with your representatives to get responses to you in a timely fashion.
  • Thank you to our team working to ensure we continue to provide outstanding emergency care.  The Urgent Care clinic, Oral Surgery and consulting departments have been extremely busy. We can expect to see an increase in emergency patients if dental offices in our area close for the next three weeks. We are the safety net for many. There is no safety net without you.
  • Taking the next steps together to slow COVID-19. Please see President Gee’s message online.
  • Basics of Coronavirus 19

DH Students

  • It is the student provider’s professional responsibility to contact patients and cancel appointments. Thank them for their commitment to oral health education. Explain that you will reschedule when clinical operations return to normal. The office of clinical affairs is handling cancellations in AxiUm.

DDS Students

  • All Urgent Care and OMFS rotations are cancelled the week of March 23 and the week of March 30.
  • We will address how rotations will be made up shortly.
  • D3 and D4 volunteers who are willing to provide coverage in Urgent Care should contact Leslee Tyler.
  • An Urgent Care schedule will be prepared and shared no later than Friday.
  • Testing centers for National Boards are temporarily closed. Please visit the link from ADA for more details.

DDS Students and Residents

  • Small group instruction is suspended until further notice.
  • All seminars and thesis defense must be moved online.
  • Oral exit exams will not be conducted in person. Course directors will provide alternative methods by which to deliver the evaluation. (Example – case based online assessment)
  • Case presentations will not be recorded. At a later date, we will address how case presentations are made up.

Faculty

  • Faculty in a COVID-19 risk category is strongly encouraged to work with department chairs on alternative or remote work arrangements.
  • All other faculty should speak with their department chairs regarding work arrangements as soon as possible.
  • A list is being compiled of faculty members available for Urgent Care coverage the weeks of March 23 and March 30.
  • An Urgent Care scheduled will be issued Friday.
  • Read the latest update from HSC Central Receiving.

Staff

No new update.

Infection Control and Clinical Procedures

No new update.

Travel and Self-Quarantine

No new update.

HSC Information

No new update.

WVU Information

WVU will not hold in-person classes this semester, campus shuts down with all work remote
Read more from WVU Today.

If you are a WVU Dental patient, please visit our link for COVID-19 information regarding treatment in our clinics. 

General Dental School Information

Patient Treatment

Based on recommendations from the ADA  and the WVDA, the WVU School of Dentistry will suspend all elective care for the next three weeks. We hope to resume regular clinical operations on April 6, 2020. Rural rotations are also suspended during this period. The school will contact rural rotation offices to inform them of the update. Emergency care will continue in the Urgent Care clinic at the HSC campus during this time.

As COVID-19 developments unfold, it may be necessary to extend the suspension of elective care beyond April 6.  We will be monitoring the situation and will provide regular updates via email and www.dentistry.hsc.wvu.edu/coronavirus

We are formulating Urgent Care coverage plans beyond the current week, and a follow-up communication on this topic will be shared.

Academic Progress

Dental school leadership is developing plans to address lost days in class, lab and clinic. Please direct questions to your dental or dental hygiene class president. They will forward concerns and questions to leadership for response.

DH Students

  • The DH WV law exam will be rescheduled when we return to normal operations.

DDS Students

  • The laser course scheduled for March 26 is cancelled. We will reschedule as time permits when we return to normal operations.
  • The dental WV law exam will be rescheduled when we return to normal operations.

Residents

Suncrest Towne Centre residents who are assigned emergency coverage per the schedule developed by your program director must be available and report to the dental school Urgent Care clinic within 30 minutes of being contacted. Any changes to your assignment should be addressed with your program director.

Faculty and Staff

Resources

Work from Home
Teaching Remotely During COVID-19 Outbreak
Using VPN

WVU Medicine employee leave guidance

  • If you are in a non-essential position, and can perform your job from home, you may submit a request to your supervisor to work from home.  Requests will be evaluated individually. Decisions will be based on operational need.
  • If you provide clinical support or provide direct patient care in roles such Dental Hygienist, Dental Assistant, Sterilization Technician, Registration Specialist, Laboratory Technician, Customer Service Representative, and/or other similar roles, our patients need you for care.
  • During the time when our clinic has been closed to all services other than emergent/urgent care services, you may submit a leave request(s) to your supervisor for consideration based on operational need.  
  • Employees who request leave must use any available PTO. 
  • If/when you have exhausted all PTO, we will approve time off without pay.   While we  do not normally approve time off without pay, it will be approved without sanctions during this time. 

Infection Control and Clinical Procedures

  • No new information.

Travel and Self-Quarantine

  • No new information.

HSC Information

Several HSC exterior entrances locked indefinitely

WVU Information

coronavirus.wvu.edu

DH Students

  • Dental hygiene students continue on break through March 30, 2020.
  • Questions regarding completion of academic and clinical requirements affected by response to COVID-19 will be addressed shortly.
  • Updates will be provided via email and at www.dentistry.hsc.wvu.edu/coronavirus.

DDS Students

  • DDS students continue on break this week.
  • Those who have patients scheduled this week for elective treatment should cancel those appointments immediately. You will reschedule patients when clinical operations return to normal.
  • Rural rotations are cancelled this week.
  • Emergency or urgent care needs will be covered this week.
  • Questions regarding completion of academic and clinical requirements affected by response to COVID-19 will be addressed shortly.
  • By close of business Thursday, March 19, 2020, a communication will address any updates regarding clinical operations the week of March 23, 2020.
  • Updates will be provided via email and at dentistry.hsc.wvu.edu/coronavirus.

Residents

  • Those who have patients scheduled this week for elective treatment should cancel those appointments immediately. You will reschedule patients when clinical operations return to normal.
  • If you have an essential follow up visit, i.e. post surgical evaluation, that will not require the use of aerosol producing equipment, you should consult with your program director to determine if the patient should be seen. If seen, the patient should undergo enhanced screening. Please contact office of clinical affairs regarding enhanced screening protocol until protocol is published.
  • Emergency or urgent care needs will be covered this week.
  • Suncrest Towne Centre patients with emergency needs should be referred to the dental school urgent care clinic.
  • Questions regarding completion of academic and clinical requirements affected by response to COVID-19 will be addressed shortly.
  • By close of business Thursday, March 19, 2020, a communication will address any updates regarding clinical operations the week of March 23, 2020.
  • Updates will be provided via email and at www.dentistry.hsc.wvu.edu/coronavirus.

Faculty and Staff 

  • Those who have patients scheduled this week for elective treatment should cancel those appointments immediately. You will reschedule patients when clinical operations return to normal.
  • If you have an essential follow up visit that will not require the use of aerosol producing equipment, you should determine if the patient should be seen. If seen, the patient should undergo enhanced screening. Please contact the Office of Clinical Affairs regarding enhanced screening protocol until the protocol is published.
  • Emergency or urgent care needs will be covered this week.
  • Suncrest Towne Centre patients with emergency needs should be referred to the dental school urgent care clinic.
  • By close of business Thursday, March 19, 2020, a communication will address any updates regarding clinical operations the week of March 23, 2020.
  • Updates will be provided via email and at dentistry.hsc.wvu.edu/coronavirus.
  • It is recommended that faculty and staff with risk factors immediately contact their supervisor.
    WVU employees - further guidance can be found at the WVU Talent and Culture. Direct questions to your supervisor.
    WVU Medicine employees can expect more information WVU Medicine human resources. Until the information is available, direct questions to your supervisor.

Infection Control and Clinical Procedures

  • Enhanced screenings for emergency care patients has been implemented.
  • Documentation will be posted soon. Questions at this time should be directed to the Office of Clinical Affairs.
  • Accompanying persons will be turned away unless required i.e. pediatric patients, special needs patients, etc.

Travel and Self-Quarantine

  • No changes since last update.

HSC Information

  • No changes since last update.

WVU Information

  • No changes since last update.

Dental Hygiene Board Exams

CDCA boards have been cancelled for March 26, 2020.  The goal is to reschedule. You will be updated as soon as a date is determined.
Contact your board exam patients as soon as possible. Relay that we are appreciative and will reach out when a date is determined.

You will not be required to take the WV law exam on March 27. We are in contact with the WV Board of Dentistry to reschedule.

The first day junior and senior students return to treat patients is March 30.   

Employees

Regarding questions that involve work leave, we are anticipating more definitive decisions from University leadership Monday, March 16. We are cognizant of the fact that we have both University and WVU Medicine employees awaiting clarification.

Meanwhile, in response to the closure of public schools within the state, WVU is directing all supervisors to allow employees to flex their schedules or start working from home when possible to accommodate the school closures. 

As WVU continues to be concerned about the safety and well-being of our campus community, WVU will provide additional information to supervisors by end of day Monday, March 16, to allow as many employees as possible to telework to reduce further community spread of the COVID-19 virus. Please note that as the situation continues to evolve, decisions will evolve as well.

Student Services

Student services will still be in operation as the University remains open. We do recommend checking on hours as those may vary. Specific areas to note include:

Infection control

Thank you for dealing with changes in dispensing personal protection equipment. Our request for you to do your part to conserve person protection equipment is to ensure there is an adequate supply for patient care.  This week, many suppliers began placing limits on orders.  They are bombarded with requests and trying to keep up with demand. In some cases, supply companies have set policy to refuse to sell to clients who are not already established customers. Continue to follow our OSHA/Infection and Biohazard Control regulations available on our intranet site.

Travel

Although domestic locations have yet to be identified as areas under restricted travel, this could change based on the level of infection and cases in each area.  Specifically, New York State, California and Washington State have experienced community transmission of COVID-19.  Travel to these areas during break is at the individual’s discretion.  The School of Public Health and HSC administration are monitoring this and we will update you as we receive information on high risk areas. If you have registered travel plans with the dental school and you cancel your travel, please email Dr. Fotinos Panagakos, Mrs. Amy Funk or Sunshine Wiles-Gidley.

Travel

All school related travel is cancelled through March 30, 2020.

Students, faculty and staff who will be traveling over spring break must complete the School of Dentistry travel forms and the WVU travel form prior to leaving. If you do not complete the form, it is understood that you will not be traveling during spring break. If your plans change and you should decide to travel, please complete the forms prior to departure.

All travelers will need to complete the University form as well. Please voluntarily register your trip online.

Self-quarantine

As mandated by the University, if your travels take you internationally, regardless of the location’s COVID-19 risk level, you are required to self-quarantine for 14 days.

It is highly recommended you follow the self-quarantine guidelines found at https://coronavirus.wvu.edu/faculty-staff/#self-quarantine-guidelines during the 14-day period after returning from your trip, should you decide to go as planned.


At the time of this posting in the United States there were no areas identified as high risk. However, there are specific states (Current examples include Washington state and New York state.) and cities which have experienced a higher level of COVID-19 cases. It is possible that travel to these locations during break may require you to self-quarantine when you return. A domestic location’s risk level could change prior to when you return. Therefore, it will be necessary for you to monitor your email and the dental school coronavirus webpage for updates.

: General Information

Class and clinic will operate as normal Thursday, March 12 and Friday, March 13. 

You will be updated by email and on this site.

Employees 

  • University leadership is reviewing current pay and leave practices and working to ensure employees do not experience any hardships as WVU moves to an online-classes model.
  • At this time, all relevant policies remain unchanged. 
  • You are strongly encouraged to stay home if you become sick.

Travel

Events

  • Beginning Monday, March 16, 2020 all non-academic events are cancelled until further notice.
  • Dental school leadership advises student-planned, dental school social functions should be cancelled or postponed until further notice.

 

 Infection control

  • Infection control guidelines are more important now than ever. 
  • Continue to follow our OSHA/Infection and Biohazard Control regulations available on our intranet site.
  • Please do your part to conserve personal protection equipment as we work to ensure there is an adequate supply for patient care.
  • Be mindful. Don’t waste. Always follow infection control guidelines.

Patient care

  • When they report for treatment, ask patients if they have traveled outside the United States in the past 14 days. If they have, notify your faculty supervisor who will then notify the Office of Clinical Affairs.
  • Ask your patient how he/she feels and observe if they are showing symptoms of being ill.
  • If your patient is feeling unwell or you believe the patient is ill, consult your faculty supervisor who will notify the Office of Clinical Affairs to then determine a plan of care including any appropriate referrals.

Broadband and course material

  • Because of the move to online instruction, please notify Amy Funk, Chair of the Department of Dental Hygiene, or Christina DeBiase, Associate Dean for Academic Affairs, if you do not have internet access off campus.
  • Students are strongly encouraged to take pertinent instructional materials home when leaving for spring break. Examples include your laptop, textbooks and notes.

 

Dental Hygiene Students 

  • All didactic dental hygiene classes will be given online beginning March 30.
  • All lab-based courses are cancelled until further notice.
  • Clinical patient care and rotations for dental hygiene juniors and seniors will operate as regularly scheduled beginning March 30.
  • If you are traveling, prior to leaving, you are asked to register your travel plans for HSC and WVU at the WVU site.
  • Also, register your travel plans by completing the dental school travel form
    prior to leaving. 
  • Course specific questions should be taken to the director of that course.
  • Questions regarding clinical activities should be directed to the Office of Clinical Affairs.
  • Additional questions can be submitted to sodnews@hsc.wvu.edu. That address is being monitored by dental school leadership.

DDS and Postdoc Students

  • Didactic classes will begin online delivery March 23 as directed by HSC leadership.
  • Pre-clinical lab courses are cancelled until further notice. (Clarification. - This means beginning March 23.)
  • Postdoc students, third-year DDS students and fourth-year DDS students return to clinic activities March 23.
  • For seniors and postdoc students who have made appointments for patients during spring break, those appointments can be kept and continue.
  • Students on rural rotations will continue as scheduled.
  • If you are traveling, prior to leaving, you are asked to register your travel plans for HSC and WVU at the WVU site.
  • Also, register your travel plans by completing the dental school travel form
    prior to leaving.
  • Course specific questions should be taken to the director of that course.
  • Questions regarding clinical activities should be directed to the Office of Clinical Affairs.
  • Additional questions can be submitted to sodnews@hsc.wvu.edu. That address is being monitored by dental school leadership.

Faculty Resources 

  • To prepare for this transition, Application & Web Support Services will be hosting Open Learning Lab training sessions for Remote Teaching at Health Sciences.
  • SOLE Open learning sessions are scheduled for

Session 1 – Friday, March 13 - 11 a.m. to 12 p.m. in LC2 (2912)
Session 2 – Tuesday, March 17 - 9 a.m. to 10 a.m. in LC2 (2912)
Session 3 – Thursday, March 19 - 2 p.m. to 3 p.m. in LC2 (2912)

  • Registration is required. Please register by visiting the Open Learning Lab Registration
  • Additional sessions for faculty will be shared as future dates are scheduled.